Division Administrator

Position Summary

The Division Administrator is administratively responsible for the effective and efficient operations for two of our academic divisions – focusing on robust clinical care, research activities and educational programs. Divisional faculty typically have both ambulatory and inpatient components to their clinical work. The Division Administrator is the Department’s key administrative leader of these divisions and works as a partner to the two Division Chiefs.

Responsibilities

• Financial
  • Develop, monitor and present divisional budgets for the fiscal year.
    • Monitor budget variances, identify areas for financial improvement, business development and strategic planning.
    • Work with Division Chiefs on strategic plan for avenues of growth and in the physician compensation model.
    • Create and implement recruitment/replacement business plans.
    • Manage the Division’s financial arrangements with the relevant NewYork-Presbyterian counterparts.
    • Collaborate with relevant leaders for timely, accurate and appropriate payments in a multi-faceted system including Joint Budget, Invoicing & Contracts.
    • Monitor budgets and invoicing for clinical trials.
    • Prepare budget projections for clinical revenue.
    • Conduct regular reviews of clinical inpatient and outpatient billing and develop solutions for controllable activities.
    • Allocate and monitor time and effort (CARE model) for each physician.
    • Review Faculty Relative Value Units (RVU’s) on a monthly basis.
    • Disseminate data to the physicians and look for trends or variances in clinical volume that impact the revenue projections.
    • Identify cost saving and efficiency opportunities and execute plans with the Divisions and Department.
    • Approve and administer expense reimbursements for faculty and staff.
    • Prepare and review of salary rosters created annually.
    • Ensure adherence to Columbia University policies and compliance of SOPs are followed for the revenue cycle processes and budgets.
• Clinical
  • Oversee daily operations of the outpatient clinical area.
    • Review SOPs and disseminate information to the staff.
    • Work with Departmental leadership to ensure patient safety and Joint Commission policies are being followed.
    • Review Patient Satisfaction Reports and look for trends and improvements.
    • Manages machine and equipment inventory, establishes & maintains a system for maintenance & replacement.
    • Create inpatient and outpatient physician schedules and monitoring for robustness.
    • Implements new clinical workflows to ensure ease of patient access and satisfaction.
• Administrative/Human Resources
  • Collaborate with Human Resources for hiring; appointment & promotions; salary allocations; credentialing for current and incoming faculty.
  • Communicate with staff regarding questions on HR policy (i.e. time and leave, maternity leave, performance improvement plans, etc.).
  • Manage the performance for all staff.
  • Implement and facilitate annual performance appraisals and performance improvement plans, when needed.
  • Afford adequate staffing coverage for clinical and research operations.
  • Afford compliance with all CUIMC regulatory requirements.

Qualifications

• Bachelor’s degree or equivalent in education and experience required; plus five years of related experience.
• Master's degree preferred.
• Academic Medicine management experience.
• Clinical Practice Management experience.
• Demonstrated strategic and innovative thinking, business implementation.
• Prominent track record of process improvement.
• Grants management knowledge.

Other Requirements

• Financial/budgetary experience, including budget development and management.
• Energetic contributor and willing learner.
• Organized and detail-oriented with strong physician relations skills.
• An ability to effectively navigate and communicate with all levels of cross-functional leadership.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.