Distribution Center Office Coordinator

About the role

The Distribution Center Office Coordinator manages office communications and facilitates key tasks and procedures including invoicing and assigned as timekeeper for payroll purposes. This role supports the distribution/crossdock operations by managing office procedures, reconciling payroll hours, and providing financial reporting and forecasting support.

Responsibilities

• Manages flow of office operations and procedures, such as receiving process, bookkeeping, flow of correspondence, filing, requisition of supplies, and other clerical responsibilities, ensuring consistency.
• Assigned as timekeeper for payroll, supporting operations to ensure associates are paid properly.
• Reconciles payroll hours for temp and Crate associates and responsible for PM and other operational reporting requirements - including data entry and analysis.
• Partners with operations to complete invoicing approval and submission.
• Provides financial reporting and forecasting support.
• Compiles, organizes, and maintains records of business transactions.
• Collaborates with various departments to ensure compliance with processes and paperwork.
• Maintains cleanliness and order of work areas.
• Rotates through different departments, as necessary, to meet the demands of the business.
• Participates in ongoing training regarding technology upgrades and new systems applicable to the position.
• Performs all job tasks assigned by the leadership staff to achieve and maintain daily productivity and quality goals.

Requirements

• Proficient at typing and basic computer operation.
• Strong attention for detail.
• Customer service approach.
• Excellent time management skills and ability to complete daily tasks when faced with frequent interruptions.
• Able to prioritize and multitask in a fast-paced and growing environment.
• Possess a complete understanding of training and communication resources relevant to the position.
• Maintains an awareness of loss prevention, security and safety following the guidelines as outlined in the Company Code of Conduct and Associate Policy manuals.
• Strong written and verbal communication skills.
• Proficient with Google Suite.
• Basic English Language proficiency required.

Qualifications

• A minimum of 3 years of related experience.
• A High School Diploma or GED equivalent. A Bachelor's degree is preferred.