Dispensary Assistant

About the role

This position is responsible for assisting students, faculty, and residents with supplies and instruments for all patient care activity and/or pre-clinical activity. Responsible and accountable for new electronic inventory control of supplies, equipment and dental instruments. Responsible and accountable for charge slips for items students purchase. Responsible for maintaining equipment, including minor repairs of equipment. Responsible for assisting with the collection of dirty instruments and assisting with the processing of these instruments. Responsible for the upkeep and order of storage rooms to ensure proper ordering of supplies needed for clinics and to maintain the integrity of the new inventory system. Responsible for maintaining supplies for all clinics, dispensaries and clinical labs.

Responsibilities

• Maintain Instruments
• Issue instruments as well as supplemental supplies for all clinical activities.
• Ensure proper scanning of instruments to students, resident, and faculty.
• Transport carts to clinic.
• Maintain accurate records of items checked out from dispensary and/or purchased by students.
• Ensure timely return of items checked out by student.
• Notify students of instruments not returned.
• Pick up instruments from mailbox's and clinic clean rooms daily.
• Maintain Equipment and Supplies
• Check equipment to ensure it is working properly.
• Inventory clinic supply rooms and order supplies through Central Supply as needed.
• Deliver and stock clinic supply room maintaining accurate records of usage.
• Inventory Control
• Responsible for new electronic inventory control of supplies, equipment and dental instruments.
• Sustain inventory level of instruments and supplies stored in dispensary.
• Unpack, store, label, and distribute items as needed.
• Organize and Maintain Rooms
• Organize and maintain all rooms associated with dispensary and supply rooms within the clinic for accurate inventory count for new electronic inventory system.
• Count the supplies in the rooms then enter the number into the new electronic inventory system.
• Loss Control
• Ensure all broken items are sent to ICR and recorded as such within the computer system.
• Conduct scheduled cleaning of walls, floors, counters and equipment to ensure proper cleanliness of area.
• Maintain Supplement Instruments
• Prepare, distribute, and collect supplemental instruments used for boards.
• Auxiliary in all participant boards with patient care supplies and equipment needs.

Qualifications

• High school diploma, or GED, or equivalent from a recognized state or federal accrediting organization and two years of experience in a customer service setting with a basic understanding of inventory control.
• Graduation from a Dental Assisting Program with two years' experience in dental assisting preferred.