Dispatch Assistant

Essential Functions Of The Position

• Oversight and maintenance of all tags received from the field.
• Scanning and filing of tags, field documents, etc.
• Communication with superintendents, foremen, and field employees as needed.
• Processing invoices in a timely manner.
• Maintenance of CP vendors checklist for accounting on PLA/CP jobs.
• Maintenance and uploading of current rates for trucking vendors.
• Handling calls regarding 811's and monitoring utility responses.
• Confirming orders based on MOF's for correct rates & approved vendor.
• Sending field employee dispatches electronically.
• Updating daily dispatch-related employee and job files.
• Distributing weekly paychecks to field employees.
• Entering time off requests into database and calendars.
• Inputting missing hours for employees.

Qualifications

• 3+ years of work experience, preferably in the construction industry.
• A high school diploma or equivalent.
• Computer proficiency with Microsoft Office (Word, Excel, Outlook) and other construction-related software skills required (HCSS & Vista preferred).
• Excellent organizational skills, accuracy, and attention to detail.
• Self-motivated, confident, energetic, and creative.
• Ability to effectively multi-task under solid pressure and meet deadlines in a fast-paced environment.
• Excellent customer service.
• Bilingual in Spanish and English required.
• Experience with 811 (call-before-you-dig) a plus.

Other Hours

Other Hours can be between 6:00 am and 6:00 pm (40 hrs per week), Monday - Friday. Ability to work overtime on an as needed basis.

Why Join JJA

Joseph J. Albanese is a family-owned construction business established and based in Santa Clara, California since 1955. With approximately 1000 employees, the company has been instrumental in developing Silicon Valley by performing site / structural concrete, demo, grading, and paving for many of the outstanding projects in Northern California. Our core values of Safety, People, Quality, and Truth!

JJA utilizes BIM and other cutting-edge technology to verify constructability and to communicate complex project geometries to field professionals. We offer competitive pay and benefits. See some of our highlighted projects on our website at www.jjalbanese.com.

Joseph J. Albanese, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.