Director of Purchasing

Job Summary

Manages the purchasing of supplies and products used at a location. Formulates an approved vendors list encompassing all categories. Purchases and approves payment of items following the correct procedures that have been established.

Candidate Profile

Education and Experience: • 4-year bachelor's degree in Finance and Accounting or related major; or a minimum of 4 years’ experience in Purchasing or a related field.

CORE WORK ACTIVITIES

Managing Work, Projects, and Policies

• Generates and provides accurate and timely results in the form of reports, presentations, etc. • Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data. • Ensures compliance with all brand established systems and procedures. • Creates a Purchase Requisition/Purchase Order System for the property and ensures employees are trained on this system. • Conducts inventories. • Ensures accurate administration of all invoices and adheres to proper bookkeeping procedures. • Maintains operations by developing policies and procedures. • Ensures compliance with all applicable laws and regulations. • Ensures inspection of all deliveries to verify accuracy and quality of product. • Ensures compliance with food handling and sanitation standards. • Implements and enforces all control procedures for property goods entering through the purchasing/receiving areas. • Ensures staff is properly trained regarding procedures, sanitation, equipment handling and chemical usage. • Ensures compliance with sanitary procedures. • Maintains inventory controls for proper levels, dating, rotation, requisitions etc.

Leading Purchasing Operations

• Supervises operations of Purchasing Department. • Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example. • Ensures employees understand expectations and parameters. • Communicates performance expectations in accordance with job descriptions for each position. • Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team. • Solicits employee feedback and uses an "open door policy." • Supports a departmental orientation program for employees to receive the appropriate new hiring training to successfully perform their job. • Reviews employee satisfaction results to identify and address employee problems or concerns. • Ensures property policies are administered fairly and consistently.

Demonstrating and Applying Accounting Knowledge

• Demonstrates knowledge of job-relevant issues, products, systems, and processes. • Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. • Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. • Keeps up-to-date technically and applying new knowledge to your job.

Maintaining Finance and Accounting Goals

• Submits reports in a timely manner, ensuring delivery deadlines. • Ensures profits and losses are documented accurately. • Achieves and exceeds goals including performance goals, budget goals, team goals, etc. • Develops specific goals and plans to prioritize, organize, and accomplish your work. • Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued. • Manages to achieve or exceed budgeted goals. • Manages department's controllable expenses to achieve or exceed budgeted goals.

Additional Responsibilities

• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. • Empowers employees to provide excellent customer service. • Keeps departments informed by confirming and clarifying purchase orders or contracts. • Analyzes information and evaluates results to choose the best solution and solve problems. • Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources. • Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.