Director of Purchasing

About the role

This administrative team member provides leadership and direction of all phases of purchasing, warehouse, distribution, surplus and mail programs and services under the direction of the Director of Finance for Timpanogos School District.

Responsibilities

• Affords internal and external auditors requested information regarding purchasing procedures, contracts, purchase orders, requisitions, etc.
• Authorizes purchase orders, contracts, and bids to ensure vendor compliance with regulatory requirements and established guidelines.
• Collaborates with internal and external personnel to implement and/or maintain services and programs.
• Compiles data from various sources to analyze issues, ensure compliance with policies and procedures, and/or monitor program components.
• Contacts vendors to verify information and/or respond to inquiries.
• Captures activities and functions such as pre-bid conferences, vendor presentations, informational meetings with varied staff, etc., to ensure best practices in procurement.
• Directs department operations, the maintenance of services, and the implementation of new programs and/or processes to provide services within established timeframes and in compliance with related requirements.
• Evaluates requisitions, change orders, bids, etc. used in the acquisition of supplies, equipment, and/or services to ensure compliance with bid and/or order documentation ensuring proper use of district funds.
• Evaluates vendors and bids to determine their capability to meet state, district, and department requirements.
• Facilitates meetings, workshops, seminars, etc. to identify issues, develop recommendations, support other staff, and serve as a District representative.
• Initiates bidding process (e.g. prepare specifications, evaluate bids, recommend vendors, etc.) to secure items and/or services within budget and in compliance with regulatory requirements.
• Maintains documents, files, and records (e.g. Requests for Proposal, purchase orders, vendor files, etc.) to provide up-to-date reference and audit trail for compliance.
• Manages a wide variety of program components (e.g. mail, warehouse, inventory, delivery, online auction/excess property, etc.) to ensure district compliance with established guidelines.
• Manages purchase card processes, procedures, controls, and access to ensure district and individual compliance with established guidelines.
• Recommends limit adjustments for approval by the Director of Budget and/or Assistant Superintendent, Business Services.
• Maintains budget allocations, expenditures, fund balances, and related financial activities to ensure that allocations are accurate, revenues are recorded, expenses are within budget limits, and/or fiscal practices are followed.
• Maintains purchase orders, contracts, bids, and budgetary expenditures; expedites delivery to ensure accurate allocation of funds and comply with regulatory requirements and established guidelines.
• Negotiates with vendors to ensure purchases are within district requirements.
• Participates in meetings, conferences, workshops, etc. (e.g. state procurement regulations, school procurement laws, education classes, etc.) to understand the changes for updating and implementing district procurement procedures.
• Participates in meetings, workshops and seminars to convey and/or gather information required to perform functions.
• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.
• Performs personnel functions (e.g. interviewing, evaluating, supervising, training, etc.) to maintain adequate staffing, enhance productivity of personnel, and achieve objectives within budget.
• Prepares a variety of written materials to ensure compliance with code and policy (e.g. purchase orders, requisitions, change notices, bids, board reports, etc.) to document activities, analyze performance, provide written references, and/or convey information.
• Processes documents and materials (e.g. orders, receipts, deliveries, mail, invoices, warehouse orders, vendor files, etc.) to acquire resources to support district operation in compliance with established guidelines.
• Researches new products, laws, regulations, etc. to recommend purchases, and contracts and maintain district-wide services.

  Qualifications

  • Job related experience with increasing levels of responsibility is required.
  • Bachelor's degree in job-related area.
  • CPM, CPSM, CPPO, CPPB, or Utah Buyer's Certificate preferred.