Director of Purchasing

About the role

This administrative team member provides leadership and direction of all phases of purchasing, warehouse, distribution, surplus and mail programs and services under the direction of the Director of Finance.

Responsibilities

• Affords internal and external auditors requested information regarding purchasing procedures, contracts, purchase orders, requisitions, etc.
• Authorizes purchase orders, contracts, and bids to ensure vendor compliance with regulatory requirements and established guidelines.
• Collaborates with internal and external personnel to implement and/or maintain services and programs.
• Compiles data from various sources to analyze issues, ensure compliance with policies and procedures, and/or monitor program components.
• Contacts vendors to verify information and/or respond to inquiries.
• Collaborates in coordinating activities and functions to ensure best practices in procurement.
• Directs department operations, maintains services, and implements new programs and/or processes to provide services within established timeframes and in compliance with related requirements.
• Evaluates requisitions, change orders, bids, etc. to ensure compliance with bid and/or order documentation ensuring proper use of district funds.
• Evaluates vendors and bids to determine their capability to meet state, district, and department requirements.
• Facilitates meetings, workshops, seminars, etc. to identify issues, develop recommendations, support other staff, and serve as a District representative.
• Initiates bidding process to secure items and/or services within budget and in compliance with regulatory requirements.
• Maintains documents, files, and records to provide up-to-date reference and audit trail for compliance.
• Manages a wide variety of program components to ensure district compliance with established guidelines.
• Manages purchase card processes, procedures, controls, and access to ensure district and individual compliance with established guidelines.
• Recommends limit adjustments for approval by the Director of Budget and/or Assistant Superintendent, Business Services.
• Maintains budget allocations, expenditures, fund balances, and related financial activities to ensure accuracy, record revenues, and comply with budget limits and fiscal practices.
• Maintains purchase orders, contracts, bids, and budgetary expenditures to ensure accurate allocation of funds and comply with regulatory requirements and established guidelines.
• Negotiates with vendors to ensure purchases are within district requirements.
• Participates in meetings, conferences, workshops, etc. to understand changes for updating and implementing district procurement procedures.
• Participates in meetings, workshops, and seminars to convey and/or gather information required to perform functions.
• Performs other related duties as assigned to ensure efficient and effective functioning of the work unit.
• Performs personnel functions to maintain adequate staffing, enhance productivity of personnel, and achieve objectives within budget.
• Prepares a variety of written materials to ensure compliance with code and policy.
• Processes documents and materials to acquire resources to support district operations in compliance with established guidelines.
• Researches new products, laws, regulations, etc. to recommend purchases, contracts, and maintain district-wide services.

Qualifications

• Job related experience with increasing levels of responsibility is required.
• Bachelor's degree in a job-related area.
• CPM, CPSM, CPPO, CPPB, or Utah Buyer's Certificate preferred.