Director of Property Projects

About the role

The Director of Projects leads major capital improvement projects for a luxury condominium and residential property, ensuring timely, budget-conscious, and high-quality delivery by coordinating with leadership, the board/owners, design consultants, architects, contractors, specialty trades, and municipal authorities. As a team member of KW PROPERTY MANAGEMENT & CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day.

Responsibilities

• Own and lead the full portfolio of capital improvement, asset management, infrastructure and major projects, ensuring alignment with the Association’s long-term vision, reserve strategy, and luxury positioning.
• Develop and maintain a multi-year capital improvement roadmap, sequencing projects to optimize timing, funding, and resident experience.
• Serve as the single point of accountability for project outcomes, including scope, schedule, budget, quality, and stakeholder satisfaction.
• Provide strategic recommendations on project prioritization, feasibility, and investment decisions.
• Act as a trusted advisor to the Association Board and executive leadership, providing expert guidance on all aspects of capital projects.
• Prepare and deliver executive-level presentations that clearly communicate project status, risks, financials, and key decisions required.
• Translate complex construction, engineering, and financial data into clear, actionable insights for non-technical stakeholders.
• Establish credibility and trust through proactive communication and sound judgment.
• Own the financial performance of all projects, including budgeting, forecasting, cost control, and long-term asset management.
• Evaluate and advise on capital expenditures, ensuring alignment with reserve studies and asset preservation goals.
• Lead financial reviews of contractor proposals, change orders, and project forecasts to ensure cost integrity and value optimization.
• Identify risks and opportunities impacting financial performance and recommend strategic adjustments.
• Lead and influence a network of external partners, including architects, engineers, general contractors, and specialty consultants.
• Establish clear expectations, accountability, and performance standards for all vendors, ensuring alignment with project goals and luxury standards.
• Facilitate collaboration across all external stakeholders, ensuring alignment, responsiveness, and execution excellence.
• Lead high-level negotiations and resolve conflicts to protect project outcomes and timelines.
• Design and implement project governance structures, including reporting cadence, approval processes, and escalation protocols.
• Establish and maintain best-in-class project management standards, tools, and documentation practices.
• Ensure disciplined execution across all projects, with strong oversight of schedule, scope, and quality control.
• Drive consistency and transparency in how projects are planned, executed, and reported.
• Proactively identify, assess, and manage project risks at a strategic level, ensuring early mitigation and informed decision-making.
• Lead resolution of complex project challenges, balancing technical, financial, and stakeholder considerations.
• Make high-impact recommendations related to scope changes, vendor performance, and project direction.
• Ensure all projects comply with applicable regulatory, safety, and quality standards.
• Ensure all projects reflect luxury-level design, materials, craftsmanship, and execution standards consistent with the property’s brand.
• Balance construction execution with resident experience, minimizing disruption and maintaining service excellence.
• Partner closely with property operations to ensure seamless integration of projects into the live operating environment.
• Protect and enhance the property’s reputation, aesthetics, and long-term value.
• Establish and maintain a high standard of communication across board members, residents, leadership, and external partners.
• Provide clear, consistent, and proactive updates on progress, risks, and decisions required.
• Ensure alignment across all stakeholders to maintain momentum and confidence in project delivery.
• Serve as the central point of coordination, ensuring nothing falls through gaps across multiple parties.
• Develop long-term strategies that support operational scalability and organizational growth.
• Lead, coach, and develop high-performing teams while fostering accountability and collaboration.
• Design and manage complex operational processes and large-scale projects.
• Communicate effectively with senior leadership, clients, and stakeholders.
• Commit to delivering exceptional client experiences during property transitions.
• Absorb and assess complex situations, identify solutions, and implement decisions effectively.
• Guide teams and stakeholders through change while maintaining focus on outcomes.
• Collaborate and influence cross-functionally to align teams and achieve shared goals.
• Manage multiple priorities in dynamic environments while maintaining operational focus.
• Translate technical information for non-technical stakeholders with exceptional written and verbal communication skills.

  Requirements

  • Minimum 8-10 years of project management experience in luxury, residential, condominium or high-end hospitality construction and renovation projects.
  • Bachelor’s degree in construction management, Architecture, Engineering or related field.
  • PMP, CCM, or equivalent certification preferred.
  • Experience managing projects with budgets exceeding $1M+.
  • Bilingual (English/Spanish) preferred.
  • Local market knowledge (South Florida preferred).
  • Proficiency in project management software (Procore, MS Project, or similar), budgeting tools, and construction document interpretation (blueprints, specifications, shop drawings).
  • Deep understanding of luxury finishes, materials, and installation standards; familiarity with condominium governance structures and Florida building codes is preferred.
  • Demonstrable track record with verifiable references from prior luxury residential or condominium capital improvement projects.