Director of Executive Operations

Responsibilities

• Provides high-level administrative support to the Board of Directors, CEO and/or CAO/GC, to include initiation and management of calendars; emails; correspondence; presentations; reports; research; telephone calls; travel coordination; expense reconciliation; meeting materials; and minute-taking to ensure business initiatives are moving forward.
• Provides similar support to the Leadership Team as appropriate.
• Responsible for oversight of Board activities and scheduling.
• Oversees the preparation, maintenance, and completion of records of all meetings of the members and of the Board.
• Manages and organizes complex calendars by responding to meeting requests and proactively resolves and prioritizes scheduling conflicts.
• Captures and coordinates with internal and external stakeholders to schedule meetings/events.
• Proposes plans and schedules that meet priorities and deadlines of the Board of Directors and the President/CEO.
• Performs specialized and/or confidential administrative duties.
• Conducts research and prepares statistical reports to assist organizational leadership.
• Maintains executive records, Board minutes, corporate files, and reports.
• Uses discretion and professionalism in dealing with managers, employees, board members, clients and the public.
• Maintains complete confidentiality and always protects sensitive information.
• Projects professionalism in appearance, demeanor, and reliability at all times.
• Performs other related duties as assigned.

Requirements

• Aceptable administrative, organizational, communication (written and verbal), and interpersonal skills.
• A strong attention to detail, with a demonstrated ability to prioritize work and to complete tasks within assigned time periods.
• A self-starter who is comfortable supporting more than one executive.
• A Bachelor’s Degree Required, Master’s Degree Preferred.
• 5 years relevant experience.