Director for Faculty Affairs

Responsibilities

• Affiliated Faculty Support
• Supports and manages the administration of adjunct affiliate clinical faculty (approximately 2,500 physicians).
• Oversees the administration of appointments, evaluations, reappointments, credentialing, promotions, and general support for affiliate clinical faculty and regional campus units that support affiliate faculty.
• Maintains and updates the Affiliate Faculty Portal (software and database) for the College of Medicine.
• Faculty Recruitment, Hiring, Onboarding, Annual Reappointments, and Retirement
• Supports and manages the administration of complex processes to recruit, hire, and onboard faculty for the College of Medicine.
• Collaborates with all College Departments, College Business Office, College Dean’s Office, Office of the Provost, Human Resources, and other offices/units to support the efficient hiring of faculty.
• Prepares annual faculty reappointment letters, joint appointments, adjunct appointments, and other processes for maintaining records of faculty effort, workload, rank, title, personnel actions, etc.
• Faculty Evaluations, Annual Reviews, Mid-Term Reviews, Promotion and Tenure Review, and Post-Tenure Reviews, Endowed Position Reviews, and Awards/Recognition
• Supports and manages the administration of faculty evaluations, including annual reviews, mid-term reviews, promotion and tenure reviews, post-tenure reviews, endowed professor/chair reviews, emeritus approvals, and faculty awards/recognition.
• Ensures careful pre-planning, detailed communications of timelines, and close collaboration with faculty, Departments, Dean’s Office, Provost’s Office, and other University offices/units.
• Continuously monitors and reviews all policies and procedures to ensure compliance with changes/updates and that all deadlines are met.
• Provides advice and support on processes and procedures, updates templates as needed, and anticipates future needs (e.g., coverage for staff going on vacation).
• Administration
• Supports and manages the staff of the Faculty Affairs office, leads by example, establishes clear performance expectations, holds regular one-on-one meetings with staff, holds staff accountable for assigned responsibilities, and has an excellent working knowledge of all office functions.
• Continuously monitors all office records, files, communications, and pending deadlines to ensure efficient and timely actions.
• Works collaboratively with the Senior Associate Dean for Faculty Affairs and Professional Development and the Assistant Dean for Professional Development to improve existing and/or develop new faculty development seminars and workshops, faculty wellness initiatives, and faculty retention programs.
• Manages the office budget and ensures fiscal responsibility.
• Serves on various University, division, and departmental committees and represents the department at various State and National associations.
• This includes the College Awards Committee or any representation on behalf of the College of Medicine.
• Other Duties
• Identifies areas for improvement, troubleshoots, and makes recommendations to implement process improvements in the Office of Faculty Affairs.

Qualifications

• Bachelor's Degree or an equivalent combination of education and experience
• Ten (10) years of complex administrative experience, including experience supervising other staff.
• Master’s degree plus at least Ten (10) years of complex administrative experience, including experience supervising other staff.
• Higher education and/or experience in Faculty Affairs.
• Knowledge of word processing and spreadsheet applications.
• Verbal and written communication skills.
• Knowledge, skills, and abilities:
• Excellent working knowledge of Microsoft Office software (Word, Excel, Teams, Outlook) and database management, including examples of using these tools to manage a complex office/team.
• Ability to effectively communicate, both in person and in writing (including emails).
• Ability to positively and professionally interact with office staff, faculty, Department Heads and others across the College and University.
• Excellent ability to compile and data (clear, concise, effective).
• Strong interpersonal and organizational skills.
• Working knowledge of Office software and database management.
• Skilled in listening to others and distilling concerns/needs into actionable items and solutions.
• Ability to comprehend and understand information and use inductive and deductive reasoning.
• Ability to multitask, anticipate needs/issues, and work cooperatively with others to solve problems.