ASSOCIATE DIRECTOR OF FACULTY AFFAIRS

Responsibilities

• Cookbook Training and User Support: Coordinate and conduct training for departmental staff and faculty on the use of the UAB Faculty Success System (FSS), including workflow processes, document submission, and system navigation.
• Assist with developing and presenting training materials and user how-to-guides, in addition to providing individual support sessions as needed to ensure departments can effectively utilize the system.
• Post-Tenure Review Process: Build out new processes and forms in the Faculty Success System (FSS) for Provost-level review, establishing process workflows, security, and permissions in system for units to input and/or submit faculty post-tenure review packets (or dossiers).
• Work with Provost Office team to establish process for faculty post-tenure reviews. Provide ongoing oversight of post-tenure reviews.
• Provide ongoing oversight and coordination of post-tenure reviews.
• Manage faculty performance improvement plans (PIPs) submitted for approval.
• Annual Promotion and Tenure Process: Partner with Review, Promotion, and Tenure Liaisons, and Assistant/Associate Deans for faculty affairs in each academic unit to schedule meetings, orient new admins and liaisons, edit reports and transmit them to the Provost and President.
• Serve as liaison between Provost office and the units regarding questions that arise regarding promotion and tenure reviews.
• Conduct tracking and analysis of outcomes/metrics associated with the tenure, promotion, and other processes handled by the Faculty Affairs Office.
• Academic Credentialing: Ensure that each academic unit has a documented process for the academic credentialing of its faculty and credentialed course instructors (anyone serving as Instructor of Record).
• Maintain secure records of all PNT submissions, decisions, and outcomes; ensure compliance with records retention requirements and other university standards for handling PNT files.
• Manage other Faculty Affairs projects and initiatives as needed.
• Coordinate web page content additions and updates for Promotion and Tenure content.
• Maintain Web pages and process documents working with Director of Faculty Affairs, Provost Office Director of Communication, and UAB Web Comm team.

Qualifications

• Bachelor's degree in a related field and three (3) years of related experience in Higher Education Administration, Public Administration, Business Administration, or related field.
• Master's degree in a related field and one (1) year of related experience in Higher Education Administration, Public Administration, Business Administration, or related field preferred.
• Experience in Faculty or Academic Affairs at a 4-year college or university, experience with faculty reviews, promotion and tenure processes, 3-5 years of relevant experience is required.
• Higher education administration experience, preferably in a Provost Office, Faculty Affairs, or large academic unit.
• Platform or cloud-based system implementation, working with policies in academic/higher education environment.
• Experience working with faculty related policies, writing procedures and process documents, project management/project leadership.
• Demonstrated expertise in higher education administration with strong communication, presentation, and collaboration skills.
• Ability to work independently, manage confidential information, and lead projects with a high degree of accuracy and organization.
• Proficient in cloud-based and enterprise software applications, including Microsoft Office Suite and SharePoint, with the technical aptitude to learn and apply emerging technologies, including AI tools.
• Strong analytical, problem-solving, and critical thinking skills, with extensive knowledge of academic affairs processes, including faculty appointments, promotion and tenure, post-tenure reviews, and annual faculty evaluations.

Pay

Annual Salary: $60,835 - $98,855

Schedule

Day/1st Shift