Director, Executive Office

About the role

The Director, Executive Office is responsible for leading the organization's executive operations, Board of Directors support functions, and overall office functions. This role serves as a strategic partner to the CEO and senior leadership, ensuring effective governance processes, high-impact executive engagement, and seamless execution of Board-related activities.

Responsibilities

• Oversee all Board of Directors operations, including agenda development, materials review, and meeting execution.
• Handles all executive communications, including confidential correspondence.
• Provide strategic oversight of the Committee on Nominations (CON) and election processes.
• Partner with executive leadership on Board and committee appointments.
• Ensure high-quality execution of governance meetings, VIP engagement, and executive experiences.
• Collaborate with key internal partners to support Board, governance, and office operations.
• Partner with the Chief Executive Officer to support organizational goals, manage priorities and calendar, and coordinate executive travel.
• Oversee and deliver Executive Office support for Midyear, Policy Week, Pharmacy Futures, Board meetings, and executive-level events.
• Lead and manage Executive Office staff, setting priorities and ensuring alignment with organizational goals.
• Oversee workload distribution, team development, and performance management.
• Supervise administrative teams, including recruitment, training, performance management, and task delegation.
• Manage office operations, serving as the point person for the building.
• Manage budgets for the Executive Office, Board of Directors, COO Office, and building operations.
• Develop and implement administrative procedures, policies, and management systems to improve workflow and efficiency.
• Oversee the office environment and coordinate all internal meetings, including room setup, technology, and staffing.
• Collaborate with senior leadership to align administrative processes and resource allocation with organizational objectives.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in business administration, Public Administration, or a related field required; advanced degree preferred.
• Minimum of seven (7) to ten (10) years of progressively responsible experience in executive administration, governance, or association management.
• Prior experience managing staff and organizational budgets required.
• Strategic thinking with the ability to manage complex, high-visibility initiatives.
• Exceptional organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Strong interpersonal and communication skills, with the ability to engage senior executives, board members, and external stakeholders.
• High degree of discretion, professionalism, and sound judgment.
• Proficiency in Microsoft Office Suite, board management platforms, and contract management systems.

Qualifications

• This position is primarily based at the ASHP's headquarters with a regular on-site presence required (at least 3 days a week).
• Occasional evening and weekend availability may be needed to support Board and executive-level events.
• Travel will be required to ASHP meetings.
• Must be able to lift and move up to 35 pounds.

Skills

• Strategic thinking and project management.
• Executive-level communication and engagement.
• Board and governance management.
• Staff supervision and budget management.
• Office operations and logistics.

Benefits

At ASHP, we consider skills, experience, and organizational needs in our compensation approach. The base salary for this position is $148,000-$184,500 and ASHP offers a comprehensive benefits plan. This salary range represents a reasonable estimate of the annual salary based on ASHP’s commitment to provide equitable and market-competitive pay. The actual salary offered will take into consideration many factors including but not limited to job-related knowledge, educational background and licenses/certifications, skills and experience, internal pay equity, and other business and organizational needs.

To learn more about ASHP benefits, click here.

Note this position is not eligible for Visa sponsorship.