Dir Business Admin

Responsibilities

• Processes all payroll associated with company business in a timely manner.
• Keeps team member records up to date, including all associated personnel file information.
• Provides daily labor reports to Executive Director on labor scheduled and worked from payroll system.
• Fulfills tasks associated with month-end closing to the management company in a timely manner.
• Affords assistance in orienting new residents and ensuring all signatures are obtained on rental agreements prior to residency.
• Remains informed about any late resident payments in accordance with company policies on late payments.
• Works closely with Executive Director to provide the management company with proper documentation on late payments and issue proper correspondence to those who are late in paying for services rendered.
• Maintains proper documentation of received payments and deposits rent checks appropriately.
• Works closely with Executive Director in proper coding of invoices and maintaining up-to-date declining balances.
• Makes weekly submittals to the management company corresponding with company policies on payables.
• Oversees the new hire process, including proper documentation of I-9’s, pre-employment screenings, reference checks, and ensures all required forms are signed and properly filed.
• Maintains resident and personnel files in compliance with State and Federal laws.
• Collaborates with People Services team to ensure HR, payroll, benefits, recruiting, and training initiatives are executed.
• Works in a safe manner and ensures any team members reporting to them work in a safe manner and that unsafe actions are managed.
• Complies with Safety Committee Standards.
• Assists the Executive Director with workplace injury investigations, returns to work, and management of the injured worker communications with care provider and the management company.
• Fosters teamwork with co-workers, shows initiative in overcoming obstacles, takes actions which assist others beyond job responsibilities, and has a positive impact on co-workers, residents, and visitors.
• Performs other duties as assigned or needed.

Qualifications

High school diploma or equivalent required. Bachelor's degree preferred. Experience in payroll processing, personnel record keeping, and labor reporting is required. Knowledge of state and federal employment laws is necessary. Proficiency in Microsoft Office Suite is required. Strong organizational skills and attention to detail are essential. Ability to work independently and manage multiple tasks simultaneously is critical. Excellent communication and interpersonal skills are required. Must be able to lift 20 pounds and stand/walk for extended periods of time.