Development Coordinator, The John and Mable Ringling Museum of Art

Responsibilities

This position serves as a coordinator supporting the administrative and operational functions of the development team for the John and Mable Ringling Museum of Art within the Division of University Advancement. This multifaceted role provides high level support in the areas of travel planning, meeting planning, donor stewardship, preparing endowment reports, and data integrity. With a strong emphasis on communication, organization, and collaboration, this position plays a vital role in supporting Major Gift Officers building and maintaining strong relationships with donors, ultimately contributing to the University’s advancement goals.

Data and Record Keeping

• Updates and maintains accurate donor records in Blackbaud CRM as directed.
• Logs meetings, updates contact details, and enters engagement information.
• Supports the resolution of data issues, such as returned mail or outdated email addresses, by coordinating updates with the appropriate contacts.
• Supports the preparation of research packets, briefings, and reports on donor history and giving trends at the direction of Major Gift Officers. Tracks and organizes scholarship fund documentation and distribution updates.
• Drafts communications regarding scholarship deadlines and eligibility criteria to inform faculty and staff upon request.

Special Projects

• Captures and coordinates logistics for small donor engagement gatherings, including booking venues, coordinating catering, preparing name tags, and managing RSVPs.
• Assists with assembling donor meeting packets, providing background information and personalized agendas in conjunction with CSU staff. Assists Major Gift Officers with planning, coordinating, and promoting various donor activities and events to obtain donor support and engagement. Provides on-site support at donor events by setting up materials, greeting guests, and assisting with event flow.
• Coordinates follow-up activities after events by sending thank-you notes and documenting attendance. Coordinates with internal departments, campus partners, and vendors to ensure smooth event preparation and delivery.

Stewardship and Communication Support

• Produces and sends donor correspondence, including letters, packets, and personalized cards for special occasions and acknowledgments. Assembles and mails stewardship packages containing commemorative or personalized items as directed by Major Gift Officers.
• Coordinates post-meeting follow-up by tracking action items, sending thank-you notes, and documenting donor engagement details. Supports student-donor interactions by organizing and preparing appreciation letters, event materials, and communications.
• Participates in the compilation and distribution of reports such as weekly gift summaries to support donor engagement efforts. Facilitates the preparation of contact lists, event invitations, and communication materials for advancement boards, councils, and university stakeholders of assigned colleges, schools and units.
• Prepares and organizes materials for engagement and recognition activities in collaboration with Major Gift Officers.

Qualifications

• A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
• A valid State of Florida or Georgia Driver’s License or the ability to obtain prior to hire.

Other Information

Florida State University is currently in the leadership phase of a comprehensive campaign. As the leadership phase of the campaign begins, the Division of University Advancement is accelerating the hiring of additional development coordinators campus-wide and is excited to build out its team. For Advancement professionals who are interested in being a part of a comprehensive campaign from the beginning for their career development, the timing is ideal to join our team.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

This position is being advertised as open until filled.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.