Development Coordinator

About the role

The Development Coordinator supports the Executive Director (ED) of Advancement in maintaining an accurate calendar, scheduling meetings, and supporting hiring processes. They also assist in donor visits, document preparation, and ensuring compliance with policies and regulations.

Responsibilities

• Maintain an accurate calendar for the Executive Director (ED) of Advancement; determine priorities for meetings; schedule, confirm, and cancel meetings as needed.
• Support the hiring processes for Advancement team members, booking travel arrangements when necessary and scheduling Zoom and in-person interviews.
• Prepare and submit the annual operating budget request and provide periodic reports quarterly.
• Maintain financial records, prepare disbursements requests, invoice payments, and travel expense reports verifying for accuracy and appropriateness before submitting for final signature.
• Collaborate with the central donor relations and annual giving teams as necessary to ensure accuracy of these reports.
• Purchase needed supplies for office as well as stewardship items, in accordance with spending guidelines.
• Manage financial transactions for UF Foundation gift deposits and collections for both COE and PKY.
• Provide fiscal and administrative support for the Development Office by managing travel authorizations and reimbursements, PCard transactions, requisitions, and purchasing operations in accordance with university policies and procedures.
• Maintain inventory of printed material and office supplies, order when necessary.
• Review and verify paylist and work with the Business office to resolve any payroll issues.
• Work with the ED to streamline office procedures and recommend solutions when necessary.
• Coordinate daily office operations to enhance office accuracy and efficiency.
• Ensure compliance with all University of Florida and UF Advancement regulations.
• Support the Alumni Relations and Strategic Events team member, ensuring events run smoothly and providing logistical support.
• Manage all college logistics regarding President’s Suite at the Fall Football Games and/or other sporting events when donors are invited.
• Manage the shared email inbox for COE Advancement.
• Communicate with donors, prospects, and COE alumni via phone, email, and at events. Record all activity in Ascend, the donor database.
• Prioritize multiple assignments and plan and execute project strategies; effectively communicate project progress and timelines.
• Liaise and work closely with support staff within UFA development offices and colleges/units.
• Avoid performing related duties as required or deemed appropriate to the accomplishment of the responsibilities and functions related to this position.

Qualifications

• Bachelor's degree or an equivalent combination of education and experience.
• Two years of project management (or advanced administrative) experience.
• Prior experience in development, fundraising, alumni relations or higher education.
• Accuracy, attention to detail and a customer service-oriented attitude.
• Ability to work proactively, collaboratively and as a team player.
• Excellent analytical and problem-solving skills.
• Ability to organize resources and establish priorities.
• Ability to work collaboratively and as a team player.
• Exceptional written and verbal communication skills, strong interpersonal abilities, and the capacity to engage effectively and collaboratively with a wide range of individuals.
• Demonstrated success collaborating with stakeholders; strong project management skills; experience in a data-driven environment; excellent organizational abilities; and the capacity to lead, influence, and inspire others are essential.
• Proficient in the following areas: Windows operating systems, Microsoft Word, Excel, and Access, as well as internet browsers and email platforms.
• Familiarity with donor databases, contact management systems, and tracking systems is also highly preferred.

Benefits

No specific benefits are mentioned in the job posting.

Pay

$50,000 - $58,000

Schedule

No specific schedule is mentioned in the job posting.