Development Coordinator

About the role

The Regional Parks Foundation (RPF) builds strong community support for East Bay Regional Parks for the enjoyment of all, forever. Founded in 1969, we are an independent 501(c)(3) nonprofit organization dedicated to supporting the East Bay Regional Park District (EBRPD) through philanthropic fundraising, strategic partnerships, and mission-aligned programs. RPF recently launched a 5-year strategic plan that positions the organization for growth in order to expand our reach and impact across the East Bay.

Responsibilities

• Serve as the primary point of contact for donor inquiries and provide responsive, professional donor service
• Process and acknowledge gifts, coordinate pledge fulfillment, and ensure timely, personalized donor communications
• Cook up donor stewardship activities, including recognition programs, mailings, cultivation efforts, and appreciation events
• Prepare donor correspondence and other stewardship materials
• Collaborate with East Bay Regional Park District counterparts to ensure a seamless donor experience
• Manage the donor database (CRM), ensuring accurate gift processing, data integrity, and complete donor records
• Generate reports to support fundraising operations and decision-making
• Track donor interactions and engagement, conduct regular data audits, and maintain accurate documentation
• Reconcile gift records with finance staff and support compliance with applicable policies and reporting requirements
• Coordinate annual fund and membership activities, including direct mail, email, online giving, renewals, and donor communications
• Maintain online giving platforms and donation pages
• Conduct prospect research and prepare briefing materials for donor meetings and solicitations
• Maintain major gift prospect records, pipeline reports, and campaign tracking
• Coordinate logistics for donor visits, meetings, and cultivation activities
• Support capital campaign planning, tracking, and reporting as needed
• Cook up day-to-day development operations, including calendars, files, meeting support, budgets, vendors, and department supplies
• Support Board Development Committee meetings by preparing agendas, materials, and minutes
• Aid in compliance matters to ensure the Foundation remains in good standing
• Support the Executive Director and Director of Advancement on special projects as needed
• Coordinate with communications functions to develop donor-facing materials
• Support the creation of annual reports, impact reports, and case statements
• Support the development of campaign materials and collateral

Qualifications

• Three (3) or more years of experience in nonprofit development, donor relations, office administration, or related field
• Experience with database management and process improvement
• Customer service or client relations experience
• Preferred: Experience with Blackbaud Raiser’s Edge and NXTPrevious nonprofit development or fundraising experience
• Event coordination experience
• Education: Bachelor's degree preferred, High school diploma or equivalent required
• Knowledge of: Basic fundraising principles and donor relations best practices, Database management and CRM systems, Gift processing and acknowledgment procedures, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Skills: Ability To: Maintain high attention to detail and accuracy, Organize and prioritize multiple tasks and deadlines, Communicate professionally and warmly with donors and stakeholders, Work independently and as part of a team, Maintain confidentiality and handle sensitive information appropriately, Learn new systems and technologies quickly, Write clearly and proofread carefully, Provide excellent customer service, Exercise sound judgment and problem-solving skills, Adapt to changing priorities in a dynamic environment, Work with diverse individuals and groups

Benefits

TO APPLY Please submit your resume/cover letter through the online application portal at the following link: Regional Parks Foundation Application