Development Coordinator, ASU Health

Key areas of responsibility include planning meetings and away days, monitoring and assisting with budgets, donor correspondence, complex scheduling assistance, and supporting related functions.

Responsibilities

• Manages the operations of the ASU Health fundraising team, including setting meeting agendas, booking speakers, taking notes, and following up on action items. This includes bi-monthly team meetings, monthly pipeline meetings, donor strategy meetings, anchor work days, and annual away days.
• Supports development-related events for assigned units, such as the ASU Health football suite, an annual event and board meeting, and unit-specific events as needed.
• Stays informed and up-to-date on organizational policies and procedures that directly impact the role, unit/department, and organizational success, helping the fundraising team meet goals, deadlines, and stay in compliance with new procedures.
• Provides quarterly and monthly budget analysis for department(s)/unit team(s), reviewing past expenditures and future planned expenses, and prepares reports for budget managers.
• Prepares fundraising reports and Workday reports as directed and assists with projects as assigned.
• Inputs information into Salesforce, including contact reports and opportunities as directed by leadership.
• Provides advanced planning to support complex and highly varied internal and external meetings, working with Technology and Solutions as needed.
• Screens telephone calls and visitors to resolve routine and complex inquiries.
• Prepares presentations, correspondence, reports, or other documents from rough draft, notes, or tapes.
• Makes travel reservations and itineraries as needed.
• Pays invoices, opens and distributes mail, and coordinates signing of documents as directed.
• Maintains a working knowledge of fundraising activities and proactively supports them with electronic systems; establishes strategies and plans for the maintenance, use, and development of the database to benefit users and programs.
• If assigned to the Athletics Department, compliance with all NCAA rules and regulations is required.

Requirements

• Excellent organization and prioritization skills, able to balance multiple issues in a fast-paced environment with a high attention to detail and thoroughness in completing assigned tasks.
• Excellent interpersonal, written, and verbal communication skills; possesses a high degree of discretion, judgment, tact, and poise.
• Ability to make independent judgments and coordinate office details in conjunction with policies and procedures.
• Collaborative style coupled with an ability to work both independently and as part of a team with little supervision.
• Ability to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University.
• Ability to take initiative and consistently respond to changing situations in a flexible manner to meet the current needs of the department/unit.
• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information.
• Knowledge of office and administrative practices and principles.
• Knowledge and skill in accounting and budgeting procedures and techniques, and web-based financial systems.
• Advanced computer skills in a variety of Windows-based programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database management.

Qualifications

• Bachelor’s degree in a related field, or currently enrolled in a bachelor's degree program.
• One (1) to three (3) years of professional experience in an administrative support capacity, providing coordination and assistance of operational activities, including at least one (1) year of database management experience.
• Or any equivalent combination of education and experience from which comparable knowledge, skills, and abilities have been achieved.

Preferred Qualifications

• One (1) to three (3) years of experience in an administrative support capacity, providing coordination and assistance of operational activities, preferably in a not-for-profit or development environment.
• Experience with Salesforce and Workday.

Benefits

• Comprehensive benefits package, including medical, dental, and vision insurance.
• 401(k) plan with matching employer contribution.
• 22 days of vacation time.
• 11 holidays, including your birthday.
• Parental leave.
• Significant tuition reductions.
• Professional development opportunities.
• $30 bi-weekly cell phone reimbursement.

About the Organization

The ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations, and foundations who believe in ASU’s mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education, and conduct research for the public good.

At the ASU Foundation, we value:

• Character: We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do.
• Service: We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful.
• Innovation: Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes.