Development Administrative Assistant

About the role

Provide administrative, operational, and project coordination support to Feed My Starving Children (FMSC)'s Development team. This role supports donor engagement and stewardship activities, departmental operations, reporting, internal communications, the Speakers Bureau program, and onboarding coordination. The ideal candidate is organized, collaborative, detail-oriented, and able to effectively manage multiple priorities while providing excellent customer service to internal and external stakeholders. Work location is Coon Rapids, MN or Tempe, AZ with a flexible/hybrid schedule allowing office and remote work.

Responsibilities

• Support donor engagement and stewardship processes, including estate giving administration, donor portfolio support activities, donor communications, and donor research.
• Generate donor lists, reports, and data for stewardship initiatives, annual reporting, impact reporting, and other Development team needs.
• Coordinate donation notifications, ACH communications, and donor-related information with internal stakeholders.
• Provide administrative support to Development leadership and team members across assigned regions and organization-wide initiatives.
• Coordinate the Development Speakers Bureau program, including speaker scheduling, application processing, assignments, communications, and presentation materials.
• Coordinate administrative onboarding activities for new Development team members, including scheduling, documentation, and resource preparation.
• Support department meetings, team events, committee meetings, calendars, shared resources, and internal communications.
• Prepare recurring reports and assist with departmental metrics, data management, and CRM maintenance activities.
• Maintain SharePoint sites, Teams channels, shared document repositories, departmental files, and training resources.
• Identify opportunities to improve administrative processes and workflow efficiencies.
• Perform other duties as assigned.

Qualifications

• Commitment to support, promote, and authentically communicate FMSC's Christian mission and goals.
• High school diploma or equivalent required.
• Minimum of three years of administrative, coordinator, office support, or related experience required.
• Strong organizational, project coordination, and communication skills.
• Proficiency with Microsoft Office, Outlook, Teams, and SharePoint.
• Ability to manage multiple priorities with accuracy, attention to detail, and professionalism.
• Ability to handle confidential information with discretion.
• Experience supporting fundraising, donor relations, nonprofit, or development teams preferred.
• Experience with CRM or donor database systems preferred.
• Experience with reporting, event coordination, or volunteer coordination preferred.

Benefits

• Paid time off (PTO)
• Vision insurance
• 401(k) plan with employer match
• Employee assistance program

Pay

The anticipated starting pay range is $25.50 - $27 per hour.

Schedule

This is a part-time, non-exempt (hourly) position. Typical work schedule is Monday‑Friday during regular business hours, approximately 20‑25 hours per week. The role offers a flexible/hybrid work schedule allowing both office and remote work.