Development Admin Assistant

Responsibilities

• Manage and maintain calendars for development team members, scheduling meetings, calls, and appointments with donors, leadership, and internal staff.
• Cook up meeting logistics, including preparing agendas, reserving rooms or virtual conference links, and distributing materials in advance.
• Provide general administrative support to the development team including correspondence, filing, supply management, and other day-to-day operational tasks.
• Maintain accurate and up-to-date donor databases and records, ensuring confidentiality and compliance with data protection regulations.
• Generate reports and analyze data to evaluate fundraising efforts, donor trends, and campaign effectiveness.
• Support donor communications by drafting and sending acknowledgment letters, thank-you notes, and follow-up correspondence in a timely manner.
• Process incoming gifts accurately and ensure donors receive timely and appropriate acknowledgment in compliance with WFW gift acceptance policies.
• Serve as a point of contact for donor inquiries, routing questions and requests to the appropriate team member and ensuring prompt follow-up.
• Maintain accurate, up-to-date donor records in the CRM, including contact information, gift history, interaction notes, and pipeline reports while ensuring data integrity and confidentiality.

Requirements

• Ace an Associate’s or Bachelor’s degree in Business Administration, Non-Profit Management, Communications, or a related field, or equivalent work experience.
• Show 1–3 years of administrative or coordination experience, preferably in a non-profit, fundraising, or development environment.
• Display excellent verbal and written communication skills with the ability to craft compelling fundraising materials and effectively engage diverse stakeholders.
• Show strong working ability of Microsoft Office products (Excel, Word, PowerPoint, etc.).
• Show superior organizational skills including attention to detail and time management.
• Show the ability to establish and nurture collaborative relationships at all levels, and identify needs and deliver solutions that achieve employee, team, and school goals and satisfaction.
• Show Ownership & Drive—ability to work in a fast-paced environment with strong follow-through and a focus on owning the outcome.
• Show the ability to effectively partner with leadership and colleagues to ensure deadlines are met, while navigating multiple priorities and deliverables.
• Show Dependability–has exhibited the quality of being reliable and flexible to be available when needed.
• Show Unwavering commitment to transparency, accountability, and driving results for yourself, and your team members and stakeholders.
• Show Very people oriented, supports a positive working environment.
• Show the ability to work independently and as part of a team.

Qualifications

• Experience with Salesforce preferred.

Skills

• Excellent verbal and written communication skills.
• Strong working ability of Microsoft Office products.
• Superior organizational skills including attention to detail and time management.
• Ability to establish and nurture collaborative relationships at all levels.
• Ownership & Drive—ability to work in a fast-paced environment with strong follow-through and a focus on owning the outcome.
• Ability to effectively partner with leadership and colleagues to ensure deadlines are met, while navigating multiple priorities and deliverables.
• Dependability–has exhibited the quality of being reliable and flexible to be available when needed.
• Unwavering commitment to transparency, accountability, and driving results for yourself, and your team members and stakeholders.
• Very people oriented, supports a positive working environment.
• Ability to work independently and as part of a team.

Benefits and Perks

• Medical (50% employer contribution)
• Dental and vision coverage (100% employer contribution)
• A 401k program with employer match
• 8 paid holidays
• Flexible work hours (position dependent)
• Paid time off

Physical Requirements

• Regularly stand, sit, walk, use hands to finger, handle or feel, reach with hands and arms.
• Frequently lift or move up to 10 pounds.

Work Environment

• An office/administration building in an urban industrial neighborhood.
• Mixed use areas such as classrooms, welding, and machining areas.
• Additional environmental hazards such as: chemical, electrical, flammable, or mechanical in nature.

EEO Statement

• Workshops for Warriors is committed to providing equal employment opportunities to all employees, applicants, unpaid interns, and volunteers without regard to actual or perceived: race (including hair texture or protected hairstyles, e.g. braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin (including language use restrictions), ancestry, citizenship, disability (mental and physical) including HIV and AIDS, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, family and medical leave status, domestic violence victim status, political affiliation, and any other status protected by federal, state, or local law.