Design Services Coordinator

What You Will Do

• Project & Workflow Coordination
  • Build and maintain project plans, timelines, calendars, and status trackers across seasonal design programs and creative initiatives.
  • Cook up creative intake requests and help ensure projects are properly scoped, prioritized, and aligned with business needs before execution.
  • Track milestones, dependencies, and delivery dates across multiple workstreams to help ensure deadlines are met.
  • Maintain accurate and up-to-date information within the team’s project management system.
• Team Operations & Communication
  • Partner closely with design leadership to support project prioritization, workflow sequencing, and workload balancing across the team.
  • Serve as a key point of contact between the design team and cross-functional partners including sourcing, planning, merchandising, production, and marketing.
  • Cook up scheduling, meeting follow-ups, approvals, and communication related to internal and external partner programs.
  • Attend meetings, capture notes, and track action items through completion.
• Reporting & Process Support
  • Monitor active projects and provide regular updates on project status, workload, risks, and team capacity.
  • Help identify resource constraints and escalate timeline or workload concerns as needed.
  • Support process improvement initiatives by identifying opportunities to streamline workflows and improve team efficiency.
  • Aid in developing reporting tools and operational processes that improve visibility and organization across the creative team.

Qualifications

• At least 2 years of experience in a similar role, preferably in a fast-paced creative environment.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Proficiency in project management software such as Asana, Trello, or similar tools.
• Basic understanding of graphic design principles and concepts.