Design Coordinator

About the role

You play a critical role in ensuring our event designs are accurate, complete, and fully prepared for execution. This position supports our Event Designers by owning the refinement, coordination, and final preparation of proposals—bridging the gap between design vision and production reality.

Responsibilities

• Serve as the final quality control checkpoint for all proposals, ensuring they are cohesive, accurate, and fully prepared for execution, identifying and resolving missing elements, inconsistencies, or risks prior to handoff
• Ensure all elements of the proposal are aligned with our inventory, place any orders for products or subrentals, and work with creative teams to ensure all requirements are shared
• Communicate directly with clients to manage updates, maintaining accuracy across proposals, design boards, and supporting materials
• Build and manage proposals your own proposals for simple rental orders and smaller events, applying our standards for pricing, logistics, and required cost elements
• Build a deep understanding of Bear’s inventory, capabilities, installation methods, and production constraints to ensure all design decisions align with our ability to support client requirements
• Cook up and manage subrentals and external orders required for event execution
• Track, organize, and support reporting on active projects, including weekly and quarterly data needs
• Support the Lead Event Designer and design team with coordination, scheduling, and administrative needs related to business development or other outbound marketing efforts
• Provide thoughtful input on inventory development, purchasing decisions, and creative builds for our inventory
• Represent Bear with excitement and positivity at industry and networking events in a fun, professional manner

Requirements

• 2+ years’ experience working in design-driven environments (events, interiors, experiential, or similar) or design-related coordination role
• Proficiency in Microsoft Office and comfort working in project management and CRM software
• Working knowledge of Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred
• Ability to work independently while managing multiple projects, timelines, and priorities
• Excellent written and verbal communication skills
• Understanding of the event production process and how design translates to execution
• Ability to interact with clients professionally and confidently
• Valid driver’s license and reliable transportation

Why Bear?

• Creative, collaborative team focused on high impact work in the event space
• Opportunity to play a critical role in the design and execution pipeline
• Competitive compensation with Medical, Dental, & Vision Health Plans
• HSA with Annual Employer Contribution
• 401K with Employer Match
• Short Term Disability, Long Term Disability, and Life Insurance
• Generous PTO policy
• Pay Range: $50,000 - $60,000 depending on experience