Design & Construction Project Administrator

About the role

CHA Consulting, Inc. is seeking a Design & Construction Project Administrator to join our Architecture & Structural Team in Albany, NY. In this role, you will provide essential administrative and coordination support for building design projects across a variety of public and private markets, helping project managers, architects, engineers, and technical teams stay organized, responsive, and aligned with client expectations.

Responsibilities

• Support project managers, architects, engineers, and technical teams with day-to-day administrative and coordination activities to keep projects organized and moving forward
• Assist with scheduling, tracking tasks, and monitoring project progress against established goals, timelines, and budgets
• Prepare, organize, and distribute project documentation including reports, meeting minutes, correspondence, and presentations
• Coordinate project meetings by scheduling sessions, preparing agendas, recording minutes, and tracking action items
• Facilitate communication across internal teams, clients, and external partners to support collaboration and alignment
• Help identify potential project risks or issues and support project teams with tracking and resolution efforts
• Maintain accurate project records, design documentation, construction administration materials, and client-facing deliverables

Requirements

• Associate’s degree in Construction Management, Business Administration, or a related field required; Bachelor’s degree preferred
• Minimum of 2 years of experience in project administration or coordinator roles in the construction industry required
• Knowledge of construction administration or building project management
• Proficiency with Microsoft Office Suite and knowledge of project management software
• Experience with project management tools (Newforma preferred)
• Excellent organizational, communication, and documentation skills with close attention to detail
• Ability to manage multiple priorities, meet deadlines, and thrive in a fast-paced, team-oriented environment
• A collaborative mindset with a desire to learn and grow within project management support functions

Why You'll Love It Here

Contribute to building design projects that support communities, enhance everyday spaces, and create lasting impact. Work alongside architects, structural engineers, designers, and project managers in a highly collaborative environment. Support a diverse portfolio of public and private projects, from educational and municipal facilities to healthcare, housing, industrial, and community-focused spaces.

Pay

Salary Range $28.84 - $36.05. Salary is based on a variety of factors, including, but not limited to, qualifications, experience, education, licenses, specialty, training, and fair market evaluation based on industry standards.