Desert Studies Coordinator (Administrative Support Coordinator I)

About the role

The California Desert Studies Consortium is seeking an exceptional individual to join our team as the Desert Studies Coordinator (Administrative Support Coordinator I). The ideal candidate should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Responsibilities

• Provides essential clerical support for the CSU Desert Studies Consortium office and consortium programs, including operations of the Desert Studies Center (DSC).
• Plans, initiates, executes, and coordinates activities and events with accountability for results.
• Maintains files, processes documents and records, gathers data, and interacts with and solves problems for work unit customers and staff.
• Captures and manages the reservation system, billing, purchases, service contracts, travel, and general accounting of department budget.
• Uses customer service and problem-solving skills to respond to customers via email, telephone, and in-person.
• Uses a variety of office support technology and systems to complete assignments.
• Serves as the Department IT Coordinator (DITC).
• Coordinates and schedules meetings and events as needed.
• Addresses a wide range of work unit problems that require interpreting policies and procedures.
• Collaborates with individuals at all levels within the organization.
• Performs other duties as assigned.

Qualifications

• High School diploma or the equivalent and two years of experience in general office, clerical or administrative support work or the equivalent.
• Training at a vocational school or full-time college education may be substituted for the required experience on a year for year basis.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply a variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

Benefits

• An array of health plans that include prescription drug coverage.
• Dental and Vision coverage.
• Income protection benefits including life insurance and disability.
• Retail plan through CalPERS.
• Tuition waiver for employees and dependents if eligible.
• FlexCash (in lieu of health and dental).
• Employee Assistance Programs.
• 15 paid holidays.