Administrative Support Coordinator I

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth.

About the role

The College of Engineering and Computer Science (ECS) within the Division of Academic Affairs seeks an Administrative Support Coordinator I to join the Dean’s Office team. This role provides clerical and administrative support to students, faculty, staff, and community members, serving as the front-line receptionist for the ECS Dean's Office.

Responsibilities

• Perform a full range of general office tasks, including word processing, composing newsletters, and updating social media.
• Oversee scheduling of the Dean’s Office conference room and coordinate between the ECS Dean’s office, departments/programs, and the broader university (e.g., Scheduling, Academic Programs, Finance, Physical Plant).
• Handle inventory and purchase office supplies as needed.
• Plan, initiate, execute, and coordinate activities and events, including event planning, advertising, and financial reconciliations for College Centers.
• Maintain files, process documents and records, gather data, and resolve problems for work unit customers and staff.
• Provide customer service via email, telephone, and in-person interactions, using problem-solving skills to address inquiries.
• Support departments and programs during absences, illnesses, vacations, or high-demand periods.
• Perform other tasks as assigned by the College Dean and Associate Dean.

Requirements

• High School diploma or equivalent and two years of experience in general office, clerical, or administrative support work (or equivalent combination of education and experience).
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems, technology, and software packages.
• Ability to independently handle multiple priorities and projects, applying policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures, including standard business math (e.g., calculating ratios, percentages, tracking financial data).
• Ability to draft and compose correspondence and standard reports.
• Strong interpersonal skills to handle a broad range of contacts, including sensitive or high-level interactions.
• Valid California driver’s license.

A background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information or if the candidate knowingly withheld or falsified information.

Pay

Classification Range: $4,047 - $5,896 per month. Hiring range: $4,047 - $4,211 per month, depending on qualifications.

Schedule

Monday - Friday, 8:00 AM - 5:00 PM.

Benefits

• Health plans with prescription drug coverage.
• Dental and vision coverage.
• Income protection benefits, including life insurance and disability.
• Retirement plan through CalPERS.
• Tuition waiver for employees and dependents (if eligible).
• FlexCash (in lieu of health and dental).
• Employee Assistance Programs.
• 15 paid holidays.

See CSUF Benefits Website for additional information.