Administrative Support Coordinator I

Requirements

• Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
• Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Responsibilities

• Provide clerical and administrative support for Facilities Services operations and departmental activities.
• Maintain office files, records, schedules, and related administrative documentation.
• Schedule meetings, appointments, training activities, and travel arrangements as assigned.
• Prepare and process routine procurement, reimbursement, and administrative forms and documents.
• Receive and route Facilities service requests utilizing departmental office systems.
• Maintain records related to departmental key issuance and return procedures.
• Answer routine inquiries regarding departmental services and procedures and refer complex matters to appropriate staff.
• Maintain departmental financial, personnel, training, and administrative records and files.
• Enter, update, and track information in spreadsheets, databases, and office support systems.
• Prepare routine reports and summaries using departmental data and records.
• Process and maintain travel, procurement, and reimbursement documentation.
• Maintain confidential records in accordance with university and departmental procedures.
• Aid in organizing documentation for audits, reviews, and reporting purposes.
• Track training and certification dates and maintain related records and files.
• Review forms and documents for completeness and required information.
• Prepare, format, and distribute departmental correspondence, reports, and informational materials.
• Answer phones, greet visitors, and respond to routine inquiries from students, staff, vendors, and campus constituents.
• Maintain departmental communication materials, mailing lists, and electronic files.
• Assist with preparing presentations, meeting materials, and departmental communications.
• Provide clerical support for departmental meetings, committees, and special events.
• Distribute procedural and departmental updates to staff and campus constituents as assigned.
• Order and maintain office supplies and assist with general office support activities.
• May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
• At the direction of appropriate administrator, may provide support to other areas as needed.

Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
• Bachelor’s degree in Business Administration, English, Public Administration.
• Prior experience in a CSU or higher education setting.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Knowledge of applicable university infrastructure, policies, and procedures.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Ability to understand and operate in a variety of organizational structures.
• Experience to be fully functional in all technical aspects of work assignments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining departmental records, electronic files, website content, mailing lists, or communication materials.
• Experience supporting departmental meetings, training activities, committees, or special events using standard office software and office technology.
• Experience providing administrative support within Facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience responding to routine inquiries and working with staff, vendors, contractors, and campus constituents in a customer service environment.
• Experience maintaining