Des-Case Office Manager

Responsibilities

• Manage office operations, supplies, equipment, vendor relationships, and facility needs across multiple buildings.
• Coordinate meetings, schedules, travel arrangements, presentations, reports, and other administrative activities for company leaders and teams.
• Welcome visitors, candidates, customers, and vendors while ensuring a professional and positive experience.
• Organize company events, employee celebrations, volunteer activities, town halls, and other engagement initiatives.
• Support onboarding activities and help connect employees with the resources they need.
• Coordinate customer visits, operational meetings, travel logistics, meals, and special projects as needed.
• Maintain records, documentation, meeting notes, and operational materials while ensuring accuracy and confidentiality.
• Serve as a trusted resource who anticipates needs, solves problems, improves processes, and helps teams work more efficiently.
• Build positive relationships across all levels of the organization and provide exceptional service to both internal and external stakeholders.

Requirements

• High school diploma or equivalent.
• Three or more years of experience in office management, administrative support, or a related role.
• Strong organizational, planning, and multitasking skills.
• Excellent written and verbal communication skills.
• High attention to detail and the ability to manage confidential information with discretion.
• Proficiency with Microsoft Office and other business productivity tools.
• Ability to work independently, prioritize competing demands, and maintain a strong customer service focus.

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration or a related field.
• Experience supporting leaders, coordinating company events, or managing travel and meeting logistics.
• Experience in a manufacturing or operations environment.
• Notary Public certification or willingness to obtain certification.

Skills

• Organization and prioritization
• Customer service orientation
• Communication and relationship building
• Attention to detail
• Confidentiality and professionalism
• Initiative and problem-solving
• Adaptability and flexibility
• Event and project coordination
• Continuous improvement mindset
• Ability to manage multiple priorities in a fast-paced environment

About Des-Case

Des-Case Corporation, a Timken company, is a global leader in reliability solutions for industrial equipment. Since 1983, we've helped customers improve equipment reliability through innovative contamination control, lubrication management, and predictive maintenance solutions. Headquartered in Goodlettsville, Tennessee, just outside Nashville, our patented and trademarked products are used by some of the world's largest companies and are distributed worldwide through an extensive network of distributors and OEM partners. We're proud to have been recognized as one of Tennessee's Top Workplaces seven times in the past eight years, reflecting our commitment to creating an exceptional employee experience. Learn more at www.descase.com