DEPUTY OPERATIONS MANAGER ADMINISTRATOR III

OPC is a State of Maryland agency that works independently to represent Maryland’s residential consumers of electric, natural gas, telecommunications, private water, and certain transportation matters before the Public Service Commission (PSC), federal regulatory agencies, and the courts.

About the role

The Deputy Operations Manager ensures smooth administrative operations for the office and fills several essential roles within the administrative team.

Responsibilities

• Agency Procurement Officer
  • Serve as the agency's procurement officer with responsibility for coordinating more than 50 services contracts annually.
  • Manage both RFP and sole source procurement processes and ensure adherence to State procurement policies.
  • Post all procurement solicitations and awards on the eMaryland Marketplace Advantage (eMMA) platform.
  • For consulting services to support litigation activities, obtain required sole source justification documentation and approval from the Office of the Attorney General.
  • Draft and execute contracts on behalf of OPC.
  • Create purchase orders in FMIS.
  • Prepare and submit required procurement reports from the Department of General Services (e.g., PAAR reporting).
  • Serve as Vendor Liaison – manage MBE, SBR, and VSBE designations; process company address changes; track agency payment methods; and review vendor registration status and standing with SDAT.
  • Serve as the agency's Procurement Card Program Administrator.
• Deputy Administrator
  • Coordinate all accounts payable invoice processing, including logging incoming invoices, verifying against approved contract rates, capturing approvals from lead attorneys and staff, and ensuring timely payments in FMIS with the General Accounting Division.
  • Support the Chief Operating Officer with annual upkeep of the agency's Policies and Procedures Manual and drafting new policy documents as needed.
  • Provide additional financial administration support in accordance with the State's accounting policies and procedures.
  • Serve as back-up for miscellaneous office operations duties, including Fiscal, HR, Facilities Management, IT, and Strategic Planning responsibilities in the Chief Operating Officer's absence.
• Agency Records Officer
  • Serve as agency records officer, manage agency records retention schedule, and oversee proper archival and deletion of agency records.
  • Monitor OPC's electronic file organizational structure to ensure staff adherence to document filing protocols.
  • Serve as agency Public Information Act (PIA) liaison and coordinate responses to PIA requests.

Requirements

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work.

• Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.
• Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures, and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher-ranking commissioned officer on a year-for-year basis for the required experience.

Qualifications

Preference will be given to applicants who possess the following:

• Project Management Experience
• Records Management Experience
• Procurement Experience

Benefits

State of Maryland benefits provided.

Location: 6 Saint Paul Street, Baltimore, Maryland 21202
Grade: 18