Deputy Director, Finance and Administration

Work Location: 2 Broadway
Hours of Work: 9:00 am - 5:30 pm (7.5 hours/day, or as required)
This position is eligible for telework one day per week. New hires are eligible to apply 30 days after their effective date of hire.

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

About the role

The Senior Deputy Director reports directly to the Director, Finance and Administration, and plays a critical role within the Real Estate Department. This position supports the Director by overseeing key financial, administrative, and governance/compliance functions, and by helping shape the strategic, policy, and operational framework for the department. Act as the Department's compliance lead. The incumbent is responsible for providing oversight, governance, and advanced analytical and policy expertise to ensure effective execution across all Real Estate Department functions.

Responsibilities

• As compliance lead, oversee the administrative staff responsible for department-wide process documentation, reporting consistency, policies and procedures governance, and cross-functional support across transactions, tenant management, property operations, and capital projects while supporting finance team on day-to-day tasks - including budgeting, reporting, payables/receivables, and revenue tracking.
• Lead the procurement, contract management and fiscal oversight activities of 3rd party vendors including, without limitation, property management; brokerage, architectural, appraisal and other vendors that support Real Estate’s core business in support of the MTA Agencies to ensure compliance with contractual requirements, audit recommendations, and external audit requirements.
• Lead administrative team in the handling of all tenant files including handoff of executed deals to GREA (Real Estate’s tenant management vendor) and retrieving them for use by MTA Legal.
• Lead administrative team in the handling of property inventory tracking requests while monitoring and reviewing documentation.
• Coordinate all audits for the Department and ensure the successful implementation of all audit recommendations/corrective actions and compliance with all internal policies and procedures including but not limited to employee and labor relations.

Requirements

• Bachelor’s Degree in Arts/Sciences (BA/BS) in real estate, finance, accounting, business administration, procurement, or related fields.
• Minimum 5 years preparation of budgets, accruals, re-forecasts, and reporting budget variances.
• Minimum 5 years managerial experience including managing a process.
• Strong financial and strategic planning skills which require the ability to develop, maintain, and monitor budgets.
• Experience with corporate compliance activities, either internally or as a consultant.

Qualifications (Preferred)

• Master’s degree in Arts/Sciences (MA/MS) Finance, Accounting, or Administration.
• Minimum 3 years audits, procurements, contracts.
• Knowledge of or exposure to property and tenant management systems (Yardi preferred).

Other Information

• May need to work outside of normal work hours (i.e., evenings and weekends).
• Travel may be required to other MTA locations or other external sites.
• According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government.

Pay

$133,519 - $155,000

Schedule

Full-time