Deputy Court Clerk 2026

About the role

This position is on-site Monday-Friday (no remote options) under the general supervision of the Deputy Court Administrator. The role involves performing a variety of legal procedures including cash handling, preparation, processing, and attending court hearings related to Municipal Court cases. It also entails providing customer service, utilizing court records management systems, and facilitating the efficient operation of the Municipal Court.

Responsibilities

• Performs cash transactions and records payment of fines and fees, issuing receipts and balancing cash drawer daily.
• Compiles and organizes citation/accusation data for case initiation.
• Acquires and researches defendant's background history through GCIC/NCIC/DDS for prior offenses, outstanding warrants, or license suspension needing service perfected.
• Accesses fine amounts according to court order of bond schedules and generates courtesy notices to defendants.
• Modifies GCIC history upon presentation of appropriate court documents for revocation of probation or modifications of first offender status.
• Serves offender failure to appear accusations and prepares cash bond contracts.
• Journals and reconciles daily cash bonds and bond contracts processed by the police department.
• Maintains production orders; prepares case files for court appearance of jail arraignments and probation revocation hearings.
• Schedules non-jury trials for traffic, misdemeanor, and local ordinance and zoning violations.
• Schedules appeals for parking and photo-enforced violations (red-light and school bus).
• Provides court room support functions by attending court hearings, triaging cases, recording pleas, determining case paths, accepting pleadings and motions, and scheduling non-jury trials during court proceedings.
• Aids prosecutors with case files, initial preparations for court-appointed attorney applications, and pre-trial diversion cases.
• Updates court record management system with minor plea negotiations of prosecutors.
• Researches and certifies documented court dispositions; conducts record searches and provides certified copies.
• Processes warrants signed by judges by preparing appropriate case history packages for the police department; records served warrant statuses; confirms criteria for withdrawal or recall of warrants/license suspensions and processes them immediately.
• Prepares and forwards cases being bound over to State/Superior Court; updates GCIC to reflect case status of transferred to State/Superior Court for prosecution.
• Cross-trained to perform Deputy Court Clerk I duties; performs such duties as directed by supervisory personnel.

Requirements

• Paralegal Certification or an associate degree is preferred and 3 years of experience in a court environment or closely related field; or an equivalent combination of education, legal or court experience may be accepted.
• Preferred candidate should have experience in a court environment performing duties substantially similar to Deputy Court Clerk I, II, or other legal field experience.
• Knowledge and skill in account management with ability to balance daily cash collections with receipts.
• Ability to apply business mathematics required.
• Ability to review, classify, categorize, prioritize, and analyze court case data.
• Ability to determine data classification and establish standards for the purpose of recognizing actual or probable interactive effects and relationships on case records.
• Ability to operate credit card processing equipment, calculator, PC, and Network computer equipment; skill with Microsoft Office Suite including Word, Excel, and Outlook required.
• General knowledge of criminal judicial system, courts, and legal terminology.
• Ability to establish and maintain cooperative working relationships with others, including judicial officers, attorneys, supervisors, coworkers, other agencies, and the public.
• Ability to follow oral and written direction and use good judgment in recognizing the scope and limit of delegated authority.

Qualifications

• Must become Notary Public within 30 days of hire date.
• Successful completion of Georgia Crime Information Center Security and Integrity class and training related to disposition reporting within 60 days of hire date.
• Successful completion of a drug screen, credit history check, and criminal background check, including a fingerprint check, is required at time of hire.