Deputy City Clerk

About the role

The City of Palm Springs is seeking a Deputy City Clerk to join their team. This position plays a crucial role in maintaining official City documents, insurance tracking, and conflict of interest code coordination.

Responsibilities

• Plans, directs, and coordinates the maintenance of all City documents including ordinances, resolutions, contracts, and meeting minutes.
• Provides exemplary customer service to all individuals, ensuring responsiveness, fairness, and respect.
• Certifies copies of City documents and records.
• Aids in preparing, complying, and implementing retention and destruction schedules according to legal mandates and government codes.
• Serves as a records management resource liaison to City departments.
• Analyzes and evaluates technology relative to records management.
• Administers storage, location, and retrieval of inactive documents and monitors the work of record consultants.
• Administers insurance tracking of contracts.
• Centralizes coordination of required conflicts of interest code records and filings.
• Assists in developing enhanced technology in all program areas of the City Clerk's Department.
• Assists with general department organization, maintains office supplies, and supports functions as necessary.
• Assists with communication and distribution of election materials to the County Registrar Office.
• Performs related organizational duties and responsibilities as required.

Requirements

• Three (3) years of increasingly responsible analytical clerical experience in a City Clerk's Office, municipal government, or other public agency with emphasis on records management.
• High School Diploma or equivalent education.
• Specialized records management training including indexing, retention, retrieval, and destruction of optical images is preferred.
• Direct customer contact experience working with the public is preferred.
• Possession of, or ability to obtain, an appropriate, valid California driver's license with a satisfactory driving record.
• Designation as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks is preferred.

Qualifications

• Experience in a City Clerk's Office, municipal government, or other public service agency.
• Training in records management including indexing, retention, retrieval, and destruction of optical images.
• Experience in direct customer contact with the public.
• Valid California driver's license with a satisfactory driving record.
• Designation as a Certified Municipal Clerk (CMC).