Deposit Systems Review Specialist I/II/III
Broadway Bank · San Antonio, TX · 1 mo ago
Information TechnologyFull-time
We need to output HTML fragment with sections: headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title. Must not include Job ID etc. Must preserve all substantive info, remove boilerplate (cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions). Must not create sections with filler like "commensurate with experience". Must not create Pay/Schedule/Benefits unless posting actually states them. The posting includes Work Days: Monday - Friday | Hours of Operation: 7:30am - 6:30pm. That's schedule info. So we can include a Schedule section with that. Benefits: they list "We’re a culture that offers resources to benefit your overall health and well-being: Employee Impact Groups Career Development and Mentorship Programs Generous paid time off, minimum 4 weeks Employee recognition, awards, and events Free vision insurance Retirement matching Tuition reimbursement". That's benefits. So include Benefits section. Pay: not mentioned. So omit Pay section. About the role: we have "Why Broadway Bank" and "Purpose Of The Position". Could combine into About the role. Provide prose. Responsibilities: many bullet points. We'll list as
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title. Must not include Job ID etc. Must preserve all substantive info, remove boilerplate (cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions). Must not create sections with filler like "commensurate with experience". Must not create Pay/Schedule/Benefits unless posting actually states them. The posting includes Work Days: Monday - Friday | Hours of Operation: 7:30am - 6:30pm. That's schedule info. So we can include a Schedule section with that. Benefits: they list "We’re a culture that offers resources to benefit your overall health and well-being: Employee Impact Groups Career Development and Mentorship Programs Generous paid time off, minimum 4 weeks Employee recognition, awards, and events Free vision insurance Retirement matching Tuition reimbursement". That's benefits. So include Benefits section. Pay: not mentioned. So omit Pay section. About the role: we have "Why Broadway Bank" and "Purpose Of The Position". Could combine into About the role. Provide prose. Responsibilities: many bullet points. We'll list as - . Requirements: Work Experience Requirements, Education Requirements, Other Qualifications. Qualifications: maybe combine with Requirements? The instruction says use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need separate Requirements and Qualifications and Skills. We have Competencies And Skills section. That's Skills. Also Work Experience Requirements, Education Requirements, Other Qualifications could go under Requirements and Qualifications. We need to decide what goes where. Typically Requirements: experience, education. Qualifications: other qualifications like proficiency in Microsoft Office, 3 years experience with core banking applications, 10-key calculator. Skills: competencies list. Let's do that.
We must not repeat job title. Must not include duplicated lines. Remove boilerplate: "Why Broadway Bank" we keep as part of About the role. "Purpose Of The Position" also part of About the role. "The duties may change from time to time..." that's boilerplate? It's generic but maybe keep as part of Responsibilities? It's a generic statement about duties may change; could be considered boilerplate but it's part of description. Might keep but it's not specific. Safer to omit generic lines like "The duties may change from time to time. Employees are required to perform other duties, which may be assigned to them as well as learning and assisting other workstations in the department and assist with special projects." That's generic. We'll omit.
Also remove EEO etc at end. Remove "This job description is not designed to be a comprehensive listing..." that's boilerplate. Remove "Broadway Bank is proud to be an Equal Opportunity..." etc. Remove "Member FDIC". Also remove duplicated lines like "Responsible for assisting with the annual solicitation of W-8 Bens for foreign customers." appears twice? Actually appears in Compliance and later in General. We'll keep only once? But we must preserve ALL substantive information; we cannot remove substantive info even if duplicated? The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we can remove duplicated lines. So we need to detect duplicates and keep one instance. We'll need to deduplicate similar sentences. Let's identify duplicates:
- "Responsible for assisting with the annual solicitation of W-8 Bens for foreign customers." appears in Compliance and also in General (under General). Duplicate, keep one.
- "Responsible for assisting with the annual escheatment duties for all unclaimed properties according to each individual state." appears in Compliance and General. Duplicate.
- "Processes deposit and loan verifications/confirmations." appears only once.
- "Assists with upgrade testing for Nautilus, Signature and Aperio." appears once.
- "Assists with self-audits for areas of responsibility." appears once.
- "Assists in updating procedures as needed, including writing new and updating existing procedures." appears once.
- "Provides technical guidance and training to less experienced production personnel." appears once.
- "The duties may change from time to time." duplicate? appears only once.
We'll deduplicate those.
Now craft HTML.
Structure:
About the role
... combine Why Broadway Bank and Purpose Of The Position.
Responsibilities
- ... list items.
Requirements
- 3 years banking experience in a Deposit or Card Operations environment
- High school diploma or equivalent
Qualifications
- Proficient in Microsoft Office Suite
- 3 years experience with core banking applications
- 10-key calculator proficiency
Skills
- Strong organizational skills
- Attention to detail
- Strong verbal and written communication skills
- Ability to work independently as well as in a team environment
- Demonstrated understanding of applicable bank regulations and complex transactions
- Ability to train others on primary duties within the workgroup
- Strong decision-making skills
- Ability to assist leadership in the preparation of procedures for the workgroup
- Demonstrated teamwork skills
- Demonstrated leadership, teamwork, initiative, and empowerment competencies
- Demonstrated ability to create and/or update written operational procedures
Benefits
- Employee Impact Groups
- Career Development and Mentorship Programs
- Generous paid time off, minimum 4 weeks
- Employee recognition, awards, and events
- Free vision insurance
- Retirement matching
- Tuition reimbursement
Schedule
Work Days: Monday - Friday | Hours of Operation: 7:30am - 6:30pm
We must not include Pay section.
Check for any leftover boilerplate: we removed EEO etc. Also removed "This job description is not designed to be a comprehensive listing..." etc.
Check for any duplicated lines we missed: "Processes all returned mail and follows procedures to obtain updated addresses." appears only once. "Handles all Quality Control Help Desk calls and system tickets..." appears once. "Handle all CD/IRA Help desk calls and system tickets..." appears once. Good.
Now ensure we preserved all substantive info from the posting. Let's verify we captured all key responsibilities:
From posting:
Quality Control:
- Review new account and file maintenance reports and CBS screens to ensure proper input of data on previous day’s work from all financial centers.
- Processes new and revised signature card information and documentation.
- Responsible for ensuring that all required supporting legal documentation is obtained for new and revised accounts according to the new account matrix.
- Maintains Missing/Incomplete tracking log for signature cards and legal documents.
- Processes maintenance requests by performing account data entry to BBI accounts.
- Required to process numerous daily and monthly reports which ensure deposit accounts are properly maintained on the CIF and account level.
- Receives and processes account documents for scanning and storage, adjusts imaged files according to changes received.
- Ensures quality of all scanned documents.
- Handle all Quality Control Help Desk calls and system tickets, ensuring the request/issue is resolved and the ticket is closed in a timely manner.
- Processes all returned mail and follows procedures to obtain updated addresses.
Compliance:
- Good working knowledge of Reg CC, Reg D, Reg DD, Reg E, and Reg GG.
- Confirm proper TIN certification on all new CIF records.
- Process Reg E Opt in and Opt Out requests electronically and on paper.
- Communicates with financial centers daily regarding Reg. CC compliance and information needed to properly document, load and delete Reg. CC holds.
- Ensures proper Reg. CC application and documentation through thorough review of all Reg. CC holds.
- Responsible for staying informed of current and on-going changes to Reg. CC requirements and works closely with bank auditors regarding internal controls.
- Responsible for CIP monitoring ensuring required information is obtained for all new CIF’s created.
- Responsible for ensuring TIN’s are obtained for all new customers.
- Responsible for assisting with the processing IRS Notice CP-2100 (B-Notices), IRS Notice CP-543 (place on backup withholding), and IRS Notice CP-543 (remove from backup withholding).
- Responsible for assisting with the annual solicitation of W-8 Bens for foreign customers.
- Responsible for assisting with the annual escheatment duties for all unclaimed properties according to each individual state.
- Responsible for creating, processing, and clearing the organizations Red Flag Worksheets.
CD/IRA Review:
- all CD and IRA paperwork to ensure information taken by financial center personnel agrees with information entered into the system.
- Make corrections as needed.
- Conduct funding and all types of distributions on existing IRAs and CDs.
- Process IRA distribution checks according to customer requests and balance with general ledger entries.
- Process 1099 and 5498 corrections on the Fiserv system.
- Responsible for monitoring of IRA customers who turn 70½ and ensure they are set up for automatic distribution.
- Assists with the annual escheatment of dormant CD/IRA’s and IRA distribution checks.
- Handle all CD/IRA Help desk calls and system tickets, ensuring the request/issue is resolved and the ticket is closed in a timely manner.
Court Orders:
- Conducts research on court orders received (Child Support Liens and Garnishments).
- Ability to remain calm when dealing with difficult customers and situations.
- Calls customers for each court order to notify them of order received and actions taken.
- Process debit and court order fee to customer account.
- Send letter to customer regarding court order information.
- Release or forward funds to appropriate agency.
- Work closely with various law enforcement agencies and attorneys regarding court orders served on the bank for documentation, research and release.
General:
- Responsive to internal customer service inquiries concerning any deposit account information and research requests.
- Processes and follows through on closing account requests by mail.
- Process check orders received by mail.
- Provides new supply of bank-by-mail envelopes as requested by customer.
- Processes deposit and loan verifications/confirmations.
- Responsible for conducting monthly audits of compliance related duties and participating in the completion of the processing B-Notices, annual solicitation of W-8 Bens for foreign customers, annual escheatment duties for all unclaimed properties according to each individual state, and any additional regularly scheduled department projects.
- Assists with upgrade testing for Nautilus, Signature and Aperio.
- Identifies and presents improvement initiatives for functions in the areas of responsibility.
- Performs as a contributor, at an employee level, to positive communications and a constructive teamwork approach.
- Gathers and maintains monthly totals for dashboard reporting as needed.
- Periodically assists department management and other bank officers throughout the banks with special projects.
- Assists with self-audits for areas of responsibility.
- Assists in updating procedures as needed, including writing new and updating existing procedures.
- Provides technical guidance and training to less experienced production personnel.
- The duties may change from time to time. Employees are required to perform other duties, which may be assigned to them as well as learning and assisting other workstations in the department and assist with special projects. (we omitted generic)
We need to include all these in Responsibilities. We'll create bullet points for each distinct responsibility. Ensure we don't duplicate.
Let's list them:
- Review new account and file maintenance reports and CBS screens to ensure proper input of data on previous day’s
About the role
... combine Why Broadway Bank and Purpose Of The Position.
Responsibilities
- ... list items.
Requirements
- 3 years banking experience in a Deposit or Card Operations environment
- High school diploma or equivalent
Qualifications
- Proficient in Microsoft Office Suite
- 3 years experience with core banking applications
- 10-key calculator proficiency
Skills
- Strong organizational skills
- Attention to detail
- Strong verbal and written communication skills
- Ability to work independently as well as in a team environment
- Demonstrated understanding of applicable bank regulations and complex transactions
- Ability to train others on primary duties within the workgroup
- Strong decision-making skills
- Ability to assist leadership in the preparation of procedures for the workgroup
- Demonstrated teamwork skills
- Demonstrated leadership, teamwork, initiative, and empowerment competencies
- Demonstrated ability to create and/or update written operational procedures
Benefits
- Employee Impact Groups
- Career Development and Mentorship Programs
- Generous paid time off, minimum 4 weeks
- Employee recognition, awards, and events
- Free vision insurance
- Retirement matching
- Tuition reimbursement
Schedule
Work Days: Monday - Friday | Hours of Operation: 7:30am - 6:30pm
We must not include Pay section. Check for any leftover boilerplate: we removed EEO etc. Also removed "This job description is not designed to be a comprehensive listing..." etc. Check for any duplicated lines we missed: "Processes all returned mail and follows procedures to obtain updated addresses." appears only once. "Handles all Quality Control Help Desk calls and system tickets..." appears once. "Handle all CD/IRA Help desk calls and system tickets..." appears once. Good. Now ensure we preserved all substantive info from the posting. Let's verify we captured all key responsibilities: From posting: Quality Control: - Review new account and file maintenance reports and CBS screens to ensure proper input of data on previous day’s work from all financial centers. - Processes new and revised signature card information and documentation. - Responsible for ensuring that all required supporting legal documentation is obtained for new and revised accounts according to the new account matrix. - Maintains Missing/Incomplete tracking log for signature cards and legal documents. - Processes maintenance requests by performing account data entry to BBI accounts. - Required to process numerous daily and monthly reports which ensure deposit accounts are properly maintained on the CIF and account level. - Receives and processes account documents for scanning and storage, adjusts imaged files according to changes received. - Ensures quality of all scanned documents. - Handle all Quality Control Help Desk calls and system tickets, ensuring the request/issue is resolved and the ticket is closed in a timely manner. - Processes all returned mail and follows procedures to obtain updated addresses. Compliance: - Good working knowledge of Reg CC, Reg D, Reg DD, Reg E, and Reg GG. - Confirm proper TIN certification on all new CIF records. - Process Reg E Opt in and Opt Out requests electronically and on paper. - Communicates with financial centers daily regarding Reg. CC compliance and information needed to properly document, load and delete Reg. CC holds. - Ensures proper Reg. CC application and documentation through thorough review of all Reg. CC holds. - Responsible for staying informed of current and on-going changes to Reg. CC requirements and works closely with bank auditors regarding internal controls. - Responsible for CIP monitoring ensuring required information is obtained for all new CIF’s created. - Responsible for ensuring TIN’s are obtained for all new customers. - Responsible for assisting with the processing IRS Notice CP-2100 (B-Notices), IRS Notice CP-543 (place on backup withholding), and IRS Notice CP-543 (remove from backup withholding). - Responsible for assisting with the annual solicitation of W-8 Bens for foreign customers. - Responsible for assisting with the annual escheatment duties for all unclaimed properties according to each individual state. - Responsible for creating, processing, and clearing the organizations Red Flag Worksheets. CD/IRA Review: - all CD and IRA paperwork to ensure information taken by financial center personnel agrees with information entered into the system. - Make corrections as needed. - Conduct funding and all types of distributions on existing IRAs and CDs. - Process IRA distribution checks according to customer requests and balance with general ledger entries. - Process 1099 and 5498 corrections on the Fiserv system. - Responsible for monitoring of IRA customers who turn 70½ and ensure they are set up for automatic distribution. - Assists with the annual escheatment of dormant CD/IRA’s and IRA distribution checks. - Handle all CD/IRA Help desk calls and system tickets, ensuring the request/issue is resolved and the ticket is closed in a timely manner. Court Orders: - Conducts research on court orders received (Child Support Liens and Garnishments). - Ability to remain calm when dealing with difficult customers and situations. - Calls customers for each court order to notify them of order received and actions taken. - Process debit and court order fee to customer account. - Send letter to customer regarding court order information. - Release or forward funds to appropriate agency. - Work closely with various law enforcement agencies and attorneys regarding court orders served on the bank for documentation, research and release. General: - Responsive to internal customer service inquiries concerning any deposit account information and research requests. - Processes and follows through on closing account requests by mail. - Process check orders received by mail. - Provides new supply of bank-by-mail envelopes as requested by customer. - Processes deposit and loan verifications/confirmations. - Responsible for conducting monthly audits of compliance related duties and participating in the completion of the processing B-Notices, annual solicitation of W-8 Bens for foreign customers, annual escheatment duties for all unclaimed properties according to each individual state, and any additional regularly scheduled department projects. - Assists with upgrade testing for Nautilus, Signature and Aperio. - Identifies and presents improvement initiatives for functions in the areas of responsibility. - Performs as a contributor, at an employee level, to positive communications and a constructive teamwork approach. - Gathers and maintains monthly totals for dashboard reporting as needed. - Periodically assists department management and other bank officers throughout the banks with special projects. - Assists with self-audits for areas of responsibility. - Assists in updating procedures as needed, including writing new and updating existing procedures. - Provides technical guidance and training to less experienced production personnel. - The duties may change from time to time. Employees are required to perform other duties, which may be assigned to them as well as learning and assisting other workstations in the department and assist with special projects. (we omitted generic) We need to include all these in Responsibilities. We'll create bullet points for each distinct responsibility. Ensure we don't duplicate. Let's list them: - Review new account and file maintenance reports and CBS screens to ensure proper input of data on previous day’s