Departmental Operations & Integration Specialist (Temporary)

About the role

The School of Pharmacy has an outstanding opportunity for a temporary Departmental Operations & Integration Specialist to join their team. The position supports an upcoming departmental merger and the administrative roles of the Department Chairs.

Key Responsibilities

• Departmental Merger (70%)

  • Support the operations of the Pharmaceutics/Medicinal Chemistry Department Merger Task Force (DMTF), and development of guiding principles for the Department.
  • Organize meetings, retreats, and surveys of department faculty and other stakeholders.
  • Liaise with elements of UW administration relevant to the planned reorganization, including the UW Curriculum Office and the Faculty Senate.
  • Liaise with the School of Pharmacy’s Corporate Advisory Board (CAB) through the merger process and support the Fall CAB meeting along with the School’s events staff.
  • Support the Graduate Program Directors of Pharmaceutics and Medicinal Chemistry in the preparation of a new graduate program housed in the merged department.
  • Review and document the relevant parts of the School website to account for the change to the merged department.
  • In collaboration with the SOP HR team, support development of faculty policies and procedures for the new department that are compliant with UW faculty code.

• Departmental Administration and Operations Support (30%)

  • Act as a reliable resource for the Chairs, faculty, staff, and students in managing complex projects, high-priority and high-visibility events and collaborations.
  • Manage faculty meetings – securing adequate space, assembling and disseminating agenda, managing AV/technical logistics, drafting and disseminating meeting minutes, and managing public records.
  • Other duties as assigned.

Minimum Qualifications

• Bachelor's Degree in business administration, human resources, or other related degree
• Three years experience working in an office environment requiring a high level of customer service and/or administrative workload

Additional Qualifications

• In-depth understanding of University of Washington organizational structures
• Familiarity with administrative policies at the University of Washington or another institution of higher learning

Desired Qualifications

• Excellent written and verbal communication skills, and strong interpersonal skills
• Proactive, service-oriented manner and ability to deal effectively with a diverse and demanding client base
• Ability to research and synthesize information and communicate it effectively to lay audiences in verbal and written form
• Deep familiarity with calendaring software solutions, office related software, and communication tools, recognized as a resource for others to use in dealing with complex logistic scenarios
• Excellent organizational, time management and decision-making skills
• Ability to handle confidential information with tact, discretion, and diplomacy, and to maintain strict confidentiality

Compensation, Benefits And Position Details

Pay Range Minimum: $78,000.00 annual
Pay Range Maximum $92,064.00 annual
Benefits Other Compensation: For information about benefits for this position, visit here.

Shift

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

Not Applicable