Department Operations & Compliance Coordinator

About the role

Why Work at BYU: At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students. As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission: "To assist individuals in their quest for perfection and eternal life." We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.

Belonging Statement: United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.

Responsibilities

• Coordinate day-to-day facility operations across multiple locations by monitoring building conditions, coordinating work orders and maintenance, supporting remodels and upgrades, and partnering with University, Church, Ensign College, and building operations stakeholders.
• Plan and execute department events, including University, Church, and external-sponsored events at the BYU Salt Lake Center.
• Coordinate technology support, parking and building access, setup and takedown, custodial needs, signage, and other logistics.
• Lead compliance, emergency preparedness, and safety responsibilities for the BYU Salt Lake Center, including Clery Act activities, incident review, emergency notifications and timely warnings, safety training, response protocols, and coordination with BYU, Church, and UTA security partners.
• Manage purchasing and administrative operations by coordinating vendors, invoices, reimbursements, spend authorizations, expense reconciliation, inventory, budget needs, shared calendars, email accounts, official correspondence, and public-facing website updates.
• Coordinate undergraduate and graduate academic scheduling, space utilization, faculty office hours, final exams, specialized programs, and course-planning data in collaboration with academic and department administrators.
• Maintain accurate student program records, ecclesiastical endorsements, compliance documentation, records retention processes, and other operational records.
• Identify process improvements that strengthen student services and departmental effectiveness.

Qualifications

• A firm commitment to the mission of BYU.
• Bachelor's degree.
• Two years of related work experience.
• Preferred: Master's degree.
• Preferred: Four years of related work experience.
• Preferred: Previous experience with the Clery Act.
• Preferred: Experience coordinating academic schedules and supporting faculty and student programs.
• Preferred: Knowledge of facilities management, safety and emergency preparedness, and the Clery Act.
• Preferred: Experience managing budgets, financial transactions, and administrative processes.
• Preferred: Knowledge of BYU undergraduate and graduate programs served, including Flex GE, Visiting Student, Evening and Salt Lake, Post-Bacc Prep, and Bachelor of General Studies.
• Preferred: Experience in higher education, with Workday, or with Tableau.

Skills

• Strong analytical, organizational, time-management, and problem-solving skills.
• Excellent written and oral communication and interpersonal skills with students, staff, faculty, visitors, Church representatives, and University stakeholders.
• Ability to manage multiple priorities, work independently, and build positive working relationships.
• Excellent attention to detail and the ability to think strategically.
• Ability to handle confidential and critical information with discretion.
• Ability to identify and improve processes, make sound decisions under pressure, and respond effectively to changing operational needs.
• Proficiency with Microsoft Office and the ability to learn new technologies and processes.

Benefits

• 401(k): BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (rehires may qualify for different retirement plans).
• Generous vacation and sick time, plus 13 paid holidays.
• Employee assistance program available to the employee and all members of their household.
• Tuition benefits for employees and eligible family members.
• Access to athletic facilities.
• Excellent medical and dental benefits.
• Short- and long-term disability benefits.
• Paid parental and maternity leave.
• Wellness program.
• Free on-campus parking.
• Free UTA passes for the employee, spouse, and qualified dependents.
• Discounts at the BYU Store and for many events at BYU.

Pay

Pay Grade: 49. Typical Starting Pay: $48,000 - $63,000. The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

Schedule

The typical schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday, with flexibility for events, Clery compliance, after-hours needs, last-minute changes, and emergency conditions.