Department Manager

About the role

The individual will serve as the primary administrative representative for the department for WVUH and UHA, managing direct supervision of administrative and clinical personnel.

Responsibilities

• Serves as the primary administrative representative for the department for WVUH and UHA.
• Manages direct supervision of administrative and clinical personnel in the Department.
• Responsible for recruitment, staff development, performance evaluations, directing work assignments and scheduling, corrective actions up to and including termination.
• Human Resources may include WVUH, UHA, WVU or WVU Research Corp employees. Must be able to develop full understanding and interpretation of HR policies and procedures of applicable entities for department.
• Covers periodic evaluation and annual performance appraisal of assigned employees. Establishes realistic goals and performance expectations. Performs employee action planning as needed. Supports staff recognition and strategies to enhance provider/employee satisfaction/workplace commitment.
• Assists with the oversight of the administrative department’s payroll processes including personnel compliance to payroll and call policies/procedures. Conducts payroll auditing as needed to ensure compliance with labor laws and institutional personnel work practices.
• Anticipates and prepares the details for capital, personnel, and special project budget needs for department in preparation for the yearly administrative operations budget development. Reviews budgetary compliance and progress for all departmental activities including, but not limited to, clinical operations and special projects. Ensures department spending is within budget, as well as compliant with applicable policies, procedures or fund restrictions. Approves department' requests for payment, credit card transactions, purchase orders, CME etc.
• Maintains department contracts for physician or staff services, leased space or equipment, grants, etc. Assists in negotiating terms, monitor payments, and ensures fulfillment of departments’ contractual obligations.
• Assists in the oversight of the establishment of the marketing objectives, plans and strategies, ensuring consistency/alignment with the department’s mission, objectives, strategic plan, and WVU Medicine.
• Works with leadership team to ensure that the plan for the department is aligned with the other components of the clinical, academic, research and service components of the Clinical enterprise.
• Establishes and monitors personal Performance Improvement goals.
• Affords assistance to Medical Directors and Leadership with planning, developing, implementing, and coordinating strategic operational and administrative programs, projects and/or services of broad significance to the department with programs such as the Rapid Response Team and Fresh Tissue Training Program.
• Affords assurance of the development of policies, procedures and other orientation and training materials to support clinical and operational services.
• Leads coordination of department events that promote the functions of the organization.
• Coordinates special projects on behalf of the department.

Qualifications

• Minimum Qualifications: Bachelor's degree in business or related field required OR Associate Degree and five (5) years’ progressive administrative experience.
• PREFERRED QUALIFICATIONS: Master’s Degree in Business, Healthcare Administration, or related field. One (1) year of management experience highly desired. Two (2) years of budgeting and accounting experience in a healthcare setting highly desired.