Department Manager, Applied Clinical Psychology Program - Southern California

Academic Support

• Provide support for term preparation (e.g., ensuring timely availability of course materials, collaborating with Facilities to secure required space and technology).
• Manage active courses’ logistical needs (e.g., routing requests for course modification through the necessary approvals).
• Assign faculty advisors and manage student access to remote academic resources where applicable.
• Support program accreditation activities (e.g., data management, site visits).
• Manage academic department assessments, e.g., CCE, ACE, CPCE, and comps exams.
• Manage the documentation and processing of student research, i.e., thesis/AAP/ARP/dissertation, e.g., forms collection, Maxient, manuscript preparation submission.

Personnel Support

• Publicize, record, and distribute faculty training resources.
• Aid in obtaining faculty-facing technologies and accounts.
• Cook up logistics for program-specific events (e.g., team meetings, town halls, residencies).
• Facilitate the submission of personnel-related documents (e.g., I-9).
• Ensure coordinated communication between faculty, student support, and advising operations on all relevant academic operations activities.

Budgetary Support

• Obtain and submit necessary documents for vendor and third-party payments (e.g., W-9, invoices).
• Track office supply orders for budgetary and operational needs.
• Process payment adjustments related to teaching overage, dissertation payments, and under-enrolled courses.

Information Support

• Manage programs’ OneDrive and email accounts.
• Ensure proper storage of department-specific records (e.g., comprehensive exams, internship placement documents, syllabi).
• Manage online course requests by collecting required documents and providing responses.

Qualifications

Minimum Qualifications: Responsibilities may include other related duties, as needed. 1-2 years of administrative or higher education experience Bachelor’s degree required; Ideal Qualifications: Excellent interpersonal skills Strong time management and prioritization skills Highly organized and attentive to detail Ability to manage projects independently Strong administrative skills Team-oriented High level of computer proficiency, including MS Office (Access, Excel, Publisher, PowerPoint, and Word), Adobe Professional CampusVue or Campus Nexus experience

Pay & Benefits

This opportunity is budgeted at $27.45-$28.04 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below. https://www.thechicagoschool.edu/career-opportunities/

The Chicago School is an Equal Opportunity Employer. Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.