Department Coordinator (Administrative Support Coordinator II)

About the role

The Department Coordinator supports the Department of Civil, Construction, and Environmental Engineering at San Diego State University. Key responsibilities include operations support, financial and resource management, staff coordination, academic program and compliance, and communications coordination.

Responsibilities

• Support daily department operations, office systems, records management, and digital webpage updates with OmniUpdate.
• Oversee State and Foundation budgets (including SEED, SURP, lab fees), process financial transactions using Oracle Financials and MyRF, and reconcile department budgets and departmental assets and inventory.
• Career Student Assistant recruitment, hiring, and training. Support department chair with part-time faculty hiring, onboarding and separations in my.SDSU and OnBase.
• Provide direct support to the Department Chair with managing calendars, meetings, reports, correspondence, and initiatives including fundraising and departmental planning.
• Career class scheduling and academic processes via PeopleSoft, maintain records, process academic forms, and support ABET accreditation compliance and reporting requirements.
• Serve as front-desk contact, create and maintain internal/external newsletters, announcements, and coordination with campus offices, utilizing platforms such as Canvas and departmental communication channels.

Requirements

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.

Qualifications

• Progressively responsible administrative or clerical experience in a large organization, demonstrating sound judgment, discretion, initiative, and the ability to lead and coordinate administrative activities.
• Experience with MS Office, Oracle Financials, PeopleSoft or similar systems.
• Demonstrated ability to quickly learn policy, procedures, and administrative functions.
• Experience in budget oversight and financial tracking.

Skills

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. The position is benefits eligible and permanent/probationary. The individual hired into this role will work on campus at SDSU in San Diego. As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU.

Pay

Compensation Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,367) for highly qualified candidates.

Schedule

Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Department Summary

The Department of Civil, Construction, and Environmental Engineering is one of four departments in the College of Engineering. The primary objective of the department is to prepare students for a career in Civil, Construction and Environmental Engineering. The department has four major programs, with 21 full-time faculty including the Department Chair. There are currently 31 part-time, adjunct and affiliated faculty members and two department staff positions. The department serves more than 1000 students including undergraduate, master’s and doctoral students.

Education And Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Progressively responsible administrative or clerical experience in a large organization, demonstrating sound judgment, discretion, initiative, and the ability to lead and coordinate administrative activities.
• Experience with MS Office, Oracle Financials, PeopleSoft or similar systems.
• Demonstrated ability to quickly learn policy, procedures, and administrative functions.
• Experience in budget oversight and financial tracking.