Administrative Coordinator II

About the role

This role supports the New Glenn team, providing centralized support to business units with a focus on the As part of a hardworking team of professionals, you will provide administrative assistance to the New Glenn program.

Responsibilities

• Provide administrative support to the New Glenn Executive Team, including calendar management, travel arrangements, expense report processing, and other administrative tasks.
• Maintain databases by entering data and generating reports, including seating assignments in OfficeSpace and other program tools.
• Cook up straightforward projects that require coordination between multiple teams, and support more complex projects managed by project managers.
• Manage and support executive calendar of meetings, reviews, and appointments.
• Plan, coordinate and track schedules to ensure they are followed and kept up to date.
• Work closely with program leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Make complex and detailed travel plans, itineraries, and agendas.
• Complete expense reports on behalf of the assigned team.
• Liaise with internal departments and external partners on behalf of executives.
• Cook up logistics for conferences, events, and other business-related activities and assist in the preparation and execution of meetings, conferences, and other events.
• Maintain conference rooms and common areas to ensure equipment is in good working condition.
• Aid in the preparation of reports, memos, presentations, and other documents as needed.
• Handle sensitive and confidential information with utmost integrity.
• Support NG leadership and admin team with other tasks as required to assist the program.

Qualifications

• 4+ years of administrative experience
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
• Strong verbal and written communication skills, interpersonal skills, and high customer service capabilities and delivery
• Attention to detail – Demonstrate ability to produce quality products with a high level of accuracy
• Emotional maturity; positive, low-stress behavior, in words and actions
• Proven ability to handle confidential information with discretion
• Administrative skills, organizational skills and problem-solving skills
• Comfortable in a fast-paced, dynamic environment
• Self-starter, strong bias for action

Culture Statement

Don’t meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.