Administrative Coordinator II

Responsibilities

• Manage visitor registration and security compliance.
• Answer and direct all incoming calls courteously with high efficiency.
• Ensure optimal supply levels and coordinate equipment servicing.
• May arrange travel plans for Managers and Directors.
• Affix to tracking and managing office, breakroom and other supply budgets.
• Organize and facilitate high-level meetings and conference room setups.
• Handle moderately complex expense reports and purchase requisitions.
• Maintain advanced filing systems and databases.
• Manage schedules and appointments for teams or departments.
• Assist with basic scheduling and routine administrative tasks.
• Prepare and edit simple documents, memos, and basic reports.
• As a point of contact for seating matters and approval makers.
• Affix to coordinating efforts within a single department or small team.
• Assist in organizing small-scale team-building activities.

Qualifications

• You Must Have:
• A high school diploma or equivalent.
• 3+ years of relevant experience in office administration or administrative support.
• Higher level relevant degree may substitute for experience.
• Beginner to intermediate use of Ticketing Systems (e.g. Service Now), Seating Software (e.g. Visual Directory), and Procurement Systems (e.g. Ivalua).
• Experienced in Microsoft Office Suite (e.g. Word, Excel, Outlook, Teams, OneNote and SharePoint Online), Multi-line Phone Systems (e.g. Cisco Attendant Console), and Facility Access Control Systems (e.g. C-Cure, Splan VMS).
• We Prefer:
• An associate’s degree in Business Administration or related field.
• Prior experience in the Aerospace and Defense industry.
• Advanced knowledge of Workday or similar HRIS systems.
• Administrative certifications can be advantageous.
• Basic knowledge of administrative practices and clerical tasks and exposure to office environments.
• A professional demeanor and excellent communication skills.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• The ability to manage time effectively and work well in a team.
• Afford to identify straightforward problems and contribute to developing solutions under guidance.
• Experience with maintaining a secured facility, or working in a U.S. military or Department of Defense (DOD) environment.
• Experience with industry standard security and safety protocols.

Essential Functions

• Ability to lift up to 20 lbs.
• Ability to stand or sit for long periods.
• High proficiency with computers and office equipment.
• Manual dexterity for handling office supplies and equipment.
• Ability to work in an office or hybrid environment.
• Ability to travel may be required.

Benefits

• SNC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more.

Important Notice

• This position requires the ability to obtain and maintain a Secret U.S. Security Clearance.
• U.S. Citizenship status is required as this position needs an active U.S. Security Clearance for employment.
• Non-U.S. citizens may not be eligible to obtain a security clearance.
• The Department of Defense Consolidated Adjudications Facility (DoD CAF), a federal government agency, handles the adjudicative aspects of the security clearance eligibility process for industry applicants.
• Adjudicative factors which affect the outcome of the eligibility determination include, but are not limited to, allegiance to the U.S., foreign influence, foreign preference, criminal conduct, security violations and illegal drug use.

About the Role

• The Mission Solutions and Technologies (MST) business area provides affordable, turn-key command/control, communications, integrated ISR, force protection and security solutions worldwide.
• The MST team has a long legacy of supporting the Department of Defense, Department of Homeland Security, commercial and international customers with years of experience in platform operations, engineering and full lifecycle management across domains – air, land, sea, space and cyber.