Administrative Coordinator II

Responsibilities

• Manage visitor registration and security compliance.
• Answer and direct all incoming calls courteously with high efficiency.
• Ensure optimal supply levels and coordinate equipment servicing.
• May arrange travel plans for Managers and Directors.
• Affix to tracking and managing office, breakroom and other supply budgets.
• Organize and facilitate high-level meetings and conference room setups.
• Handle moderately complex expense reports and purchase requisitions.
• Maintain advanced filing systems and databases.
• Manage schedules and appointments for teams or departments.
• Assist with basic scheduling and routine administrative tasks.
• Prepare and edit simple documents, memos, and basic reports.
• Act as a point of contact for seating matters and approval makers.
• Assist in coordinating efforts within a single department or small team.
• Assist with organizing small-scale team-building activities.

Qualifications

• You Must Have:
• A high school diploma or equivalent.
• 3+ years of relevant experience in office administration or administrative support.
• Higher level relevant degree may substitute for experience.
• Beginner to intermediate use of Ticketing Systems (e.g. Service Now), Seating Software (e.g. Visual Directory), and Procurement Systems (e.g. Ivalua).
• Experienced in Microsoft Office Suite (e.g. Word, Excel, Outlook, Teams, OneNote and SharePoint Online), Multi-line Phone Systems (e.g. Cisco Attendant Console), and Facility Access Control Systems (e.g. C-Cure, Splan VMS).
• We Prefer:
• An associate’s degree in Business Administration or related field.
• Prior experience in the Aerospace and Defense industry.
• Advanced knowledge of Workday or similar HRIS systems.
• Administrative certifications can be advantageous.
• Basic knowledge of administrative practices and clerical tasks and exposure to office environments.
• Professional demeanor and excellent communication skills.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Ability to manage time effectively and work well in a team.
• Assist in identifying straightforward problems and contribute to developing solutions under guidance.
• Experience with maintaining a secured facility, or working in a U.S. military or Department of Defense (DOD) environment.
• Experience with industry standard security and safety protocols.

Essential Functions

• Ability to lift up to 20 lbs.
• Ability to stand or sit for long periods.
• High proficiency with computers and office equipment.
• Manual dexterity for handling office supplies and equipment.
• Ability to work in an office or hybrid environment.
• Ability to travel may be required.

Benefits

• SNC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more.