Department Coordinator (Administrative Support Coordinator II)

About the role

The Department of Civil, Construction, and Environmental Engineering at San Diego State University seeks a highly organized and detail-oriented Department Coordinator to support the department’s administrative, fiscal, and external engagement activities.

Responsibilities

• Support daily department operations, office systems, records management, and digital webpage updates with OmniUpdate.
• Oversee State and Foundation budgets (including SEED, SURP, lab fees), process financial transactions using Oracle Financials and MyRF, and reconcile department budgets and departmental assets and inventory.
• Career Development: Coordinate Instructional Student Assistant recruitment, hiring, and training. Support department chair with part-time faculty hiring, onboarding and separations in my.SDSU and OnBase.
• Administrative & Organizational Support: Provide direct support to the Department Chair with managing calendars, meetings, reports, correspondence, and initiatives including fundraising and departmental planning.
• Academic Program & Compliance: Coordinate class scheduling and academic processes via PeopleSoft, maintain records, process academic forms, and support ABET accreditation compliance and reporting requirements.
• Faculty & Instructional Support: Support faculty with course materials, administrative processes, review RTP/periodic evaluations and create evaluations in Interfolio, and oversee classroom and lab safety, repairs and operations.
• Communications Coordination: Serve as front-desk contact, create and maintain internal/external newsletters, announcements, and coordination with campus offices, utilizing platforms such as Canvas and departmental communication channels.

Requirements

• Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.
• Some positions may require a knowledge of business mathematics beyond basic arithmetic.
• The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

Qualifications

• Progressively responsible administrative or clerical experience in a large organization, demonstrating sound judgment, discretion, initiative, and the ability to lead and coordinate administrative activities.
• Experience with MS Office, Oracle Financials, PeopleSoft or similar systems.
• Demonstrated ability to quickly learn policy, procedures, and administrative functions.
• Experience in budget oversight and financial tracking.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation: Initial step placement is not expected to exceed Step 1 ($4,367) for highly qualified candidates. CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20). Future increases, including step advancements, are subject to contract negotiations. Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

Supplemental Information

Apply by May 22nd, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

San Diego State University is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Justin Phung at jtphung@sdsu.edu.