Administrative Support Coordinator (Administrative Support Coordinator II)

About the role

The School of Nursing at San Diego State University is seeking a highly organized and detail-oriented Administrative Support Coordinator to support the launch and ongoing operations of the new nursing program at the SDSU-Chula Vista satellite location. This position serves as a central resource for faculty, staff, and students, ensuring continuity of operations, coordination of academic and administrative functions, and adherence to accreditation and regulatory requirements.

Responsibilities

• Manages day-to-day office operations; coordinates administrative workflows; serves as liaison to Global Campus and School of Nursing leadership; and provides direct support to the Assistant Director and Director in advancing program operations and initiatives.
• Oversees and tracks multiple funding sources, including state and foundation accounts; processes purchasing, travel, and accounts payable; and ensures compliance with CSU fiscal policies and procedures.
• Assists with records management, compliance tracking systems, and clinical coordination processes; helps resolve student concerns and directs them to appropriate campus resources.
• Coordinates faculty appointments, workload reporting, and personnel processes in alignment with university and Global Campus policies; assists leadership in ensuring proper documentation and compliance.
• Collects and prepares data for required reports and supports compliance with BRN and CCNE accreditation standards.
• Supports key School of Nursing events, meetings, and communications; coordinates logistics and maintains documentation across stakeholders.

Requirements

• Minimum four years of experience in an administrative/office setting.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Experience managing multiple calendars and/or schedules.
• Familiarity with Learning Management Systems.
• Experience working in large, public-sector organizations such as higher education, public agencies, government, military, or healthcare settings.
• Knowledge and understanding of FERPA requirements and ability to maintain confidentiality related to student data.

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents must have thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also required. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Schedule

This is a full-time (1.0 time-base), temporary position with an anticipated end date of one year from the date of hire, with the possibility of reappointment. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at the SDSU School of Nursing satellite facility in Chula Vista.

Pay

Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,367) for highly qualified candidates. CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20). Future increases, including step advancements, are subject to contract negotiations. Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.

Benefits

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.