Department Business Administrator

Closing Date: 09/02/2026

Type of Position: Management - Operations
Work Shift: Day Shift

About the role

The Department Business Administrator manages and supports daily operations and provides substantial financial and administrative support for the Associate Provost for Faculty, Center for Faculty Excellence, Continuing Education, and the new Digital Health Education Learning on Demand program.

Responsibilities

• Manages all financial and administrative aspects for the Associate Provost for Faculty, Director of the Center for Faculty Excellence, Director of Continuing Education, and the Assistant Director for Digital Health Education Learning on Demand.
• Timely management of financial projections and reporting, Memoranda of Agreement, revenue and expense contracts, sole source requests, and manual journals.
• Reconciliation of revenue from external and internal systems.
• Works closely in coordination with the Assistant Provost for Finance and Administration on HR, funding agreements, financials, grants, and capital and operating budget development.
• Manages all levels of procurement: prepares purchase requisitions, submits bids, ensures that payments are processed according to UAMS policies/standards, clears obligations and commitments in a timely manner, and is responsible for ongoing retention and coordination of budget records for the department.
• Works with the Associate Provost, Assistant Provost, Directors, and Asst Director to submit mandatory payroll certifications, financial statements, capital and operating budget request scenarios, and building maintenance and service requests.
• Responsible for department administrative projects as called upon monthly, quarterly, and annually. Space surveys, inventory tracking, and management to ensure compliance with all UAMS policies and procedures are maintained in a timely manner.
• Provides program support to each of the departments and programs within the Associate Provost’s reporting line during seasonal busy times.
• Performs other duties as assigned.

Requirements

• Bachelor's degree in Business, Health Care Administration, Finance, Accounting, or related field plus four (4) years of experience in business, finance, or administration, or
• Associate's degree in Business, Health Care Administration, Finance, Accounting, or related field plus six (6) years of experience in business, finance, or administration, or
• High School diploma/GED plus eight (8) years of experience in business, finance, or administration required.

Skills

• Must have proven experience with Workday software: Procurement, Travel, and Financial Reporting. Preference given to UAMS Workday experience.
• Intermediate proficiency with standard office computer programs (e.g., MS Office Suite).
• Excellent customer service skills.

Benefits

UAMS offers the following benefits and perks for eligible positions:

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Physical Activity

• Constant Physical Activity: Hearing
• Frequent Physical Activity: Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking
• Occasional Physical Activity: Lifting, Pulling, Pushing, Reaching