Department Administrator

Partner with Baker Hughes, a leading global energy technology company delivering innovative solutions that make energy safer, cleaner, and more efficient across the entire value chain. Operating in more than 120 countries, we blend deep industrial expertise with advanced engineering and digital technologies to support energy production, transformation, and decarbonization.

About the role

As a Department Administrator, you will support a wide range of administrative and operational activities across the functional area. You will manage confidential records, coordinate logistics, prepare documentation, and ensure smooth day-to-day operations. Your role will be essential in maintaining organizational standards, enhancing productivity, and enabling seamless collaboration across multiple functions.

Responsibilities

• Provide advanced administrative support by managing a wide variety of tasks within the functional area.
• Utilize expert computer skills with advanced MS Office knowledge and company-specific databases.
• Apply broad departmental knowledge to support daily operations and ensure compliance with procedures.
• Organize and prioritize tasks to meet stringent deadlines and maintain workflow efficiency.
• Communicate effectively with internal teams, vendors, and customers.
• Support customer and vendor setups in HICX and Ariba.
• Create, organize, and digitize documents for shared data across multiple functions.
• Coordinate gear school and site events and support community outreach initiatives.
• Manage indirect sourcing and site bills including Oracle and Ariba usage, invoice reconciliation, and goods receipt management.
• Support environmental tracking activities as needed.
• Maintain local login and access for city and site systems.
• Coordinate visitor logistics including meeting rooms, meals, and accommodation.
• Handle office tasks such as filing, record maintenance, and transaction processing.
• Prepare reports, presentations, and correspondence as required.
• Follow organizational procedures to complete tasks accurately and efficiently.
• Support functional logistics and assist with special projects.
• Work independently with minimal supervision.

Requirements

• High School Diploma or equivalent (some college preferred).
• 7+ years of general business experience.
• Strong organizational, communication, and analytical skills.
• Ability to work under stringent deadlines.
• Commitment to customer service and teamwork.
• Strong self-motivation and the ability to work independently.
• Advanced MS Office skills and familiarity with enterprise systems such as Oracle, Ariba, and HICX.

Benefits

• Contemporary work-life balance policies and wellbeing activities.
• Comprehensive private medical care options.
• Safety net of life insurance and disability programs.
• Tailored financial programs.
• Additional elected or voluntary benefits.
• Company-sponsored health & welfare programs and Thrift Plan (401k) with coverage options based on benefit elections, base salary level, and plan requirements.
• Eligibility for additional forms of compensation such as bonuses, subject to the terms of the applicable benefit plans or policies.

This position requires current work authorization in the country of employment. The employer is unable to provide or continue work authorization sponsorship for this role.