Department Assistant Senior - Nursing Admin

About the role

An associate who provides administrative/secretarial support for their assigned department. Performs a variety of clerical and data analysis duties, facilitates communication between internal and external customers, and expedites interdepartmental services.

Responsibilities

• Demonstrates effective computer skills and effective use of programs including Infor, EPIC, Microsoft Word, Excel, and PowerPoint, and the CHRISTUS intranet.
• Performs assigned department maintenance duties.
• Keeps work area clean and organized.
• Maintains departmental ordering of forms and supplies as needed.
• Maintains associate attendance records and reports identified problems/issues to department director.
• Completes change of status and termination forms and other correspondences of a highly confidential nature as requested.
• Assures Infor Timekeeping is maintained daily to reflect changes in schedules by the designated time.
• Completes payroll assignments in a timely manner.
• Follows through on any additional payroll requests for signature and forwarding to payroll for processing.
• Monitors email messages and posts important communications for other associates who do not have access to email.
• Maintains competencies to provide relief for surgery scheduling clerk and data specialist as needed.
• Assists department director and team leaders in the maintenance of physician preferences, policies and procedures, letters and memoranda, reports, and other special projects as needed.
• Assimilates and analyzes monthly statistical data (such as on time start, turnover time, surgery volumes, etc.) from Meditech to Excel.
• Forwards monthly reports to appropriate associates as directed.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent required
• Associate’s preferred
• Secretarial and computer experience including Microsoft Office (Word, Excel, Power Point) experience required.
• One or more years clerical experience, preferably in hospitals, or an equivalent combination of training.

Schedule

• Work Schedule: 8AM - 5PM Monday-Friday
• Work Type: Full Time