Administrative Assistant Senior - Nursing Administration

About the role

This position manages the daily operations of assigned department(s) including maintenance of supplies, equipment, environment, schedules, travel arrangements, and department representation in administrative meetings. The role also performs diverse secretarial, administrative support, and assistance to the department’s management team and staff members.

Responsibilities

• Prepare and manage all budgets for the Department.
• Maintain departmental supplies, equipment, and facilities.
• Prioritize and coordinate flow of work under direction of management in handling and/or directing all incoming and outgoing projects.
• Manage all logistical aspects of the department’s offices, including scheduling appointments, maintaining calendars, coordinating travel arrangements, and arranging meetings.
• Identify issues and concerns, and communicate them to management.
• Sort, read, and annotate incoming mail; gather and attach appropriate files to facilitate necessary action of management.
• Organize and maintain the departmental mail/fax/printer room.
• Maintain a current filing system so that information is readily available upon request.
• Prepare time sheets, expense reports, etc., for management and review expense reports of direct reports for completeness.
• Serve as recording secretary for management meetings, handling meeting notices, agendas, transcription, and distribution of pertinent information.
• Demonstrate strong communication and interpersonal skills; act as liaison for management with internal and external contacts to CHRISTUS Health.
• Follow established policies, procedures, and standards defined by the department and CHRISTUS Health.
• Prepare presentation materials, compose correspondence, and create communications from written or oral directions, organizing supporting materials for meetings, projects, and reports.
• Maintain and demonstrate good teamwork on assigned projects through actions and job performance.
• Provide effective customer service by being courteous, polite, and friendly; acknowledge customers immediately to determine needs and help resolve issues or requests.
• Participate in departmental programs that promote and deliver exceptional customer service.
• Perform other duties and special projects as assigned by management.

Requirements

• High School Diploma or GED required (or two (2) years of relevant experience may be substituted for the education requirement).
• Three (3) years of administrative experience.
• Certified Administrative Professional (CAP) certification preferred.
• Professional Administrative Certification of Excellence (PACE) preferred.

Schedule

Full‑time, Monday‑Friday, 8 AM – 5 PM.