Department Assistant - Engineering and Technology

About the role

The Engineering & Technology Department within the Robert F. Cervenka School of Engineering, College of Science, Technology, Engineering, Mathematics, and Management invites qualified candidates to apply for our Department Assistant position.

Qualifications

• Minimum / Required: High school diploma or equivalent
• Highly Desired/Preferred: Experience in an administrative and/or financial management position
• Experience in higher education
• Demonstrated commitment in establishing a positive work environment that embraces inclusion

Responsibilities

• Provide administrative assistance to the department chair, department members and students
• Serve as the departments’ financial manager
• Purchase supplies and equipment
• Act as office manager/lead worker
• Manage departmental offices and processes
• Auxiliary in curriculum management and entry
• Auxiliary in recruitments and hiring paperwork
• Auxiliary in instructor evaluations by students
• General computer/technical support for office functions
• Other related duties

Department Information

The R.F. Cervenka School of Engineering is comprised of the Engineering and Technology (E&T) Department which is one of eight departments in the College of Science, Technology, Engineering, Mathematics, and Management (CSTEMM). The department has approximately 40 full-time faculty and staff. The department provides courses for its well-established and accredited undergraduate programs in Computer & Electrical Engineering, Manufacturing Engineering (B.S. and M.S.), Mechanical Engineering, Plastics Engineering, Engineering Technology, and Packaging, plus other programs throughout the University.

Application Instructions

Complete applications received by end of day, June 21, 2026 are ensured full consideration. Applications submitted after June 21, 2026 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required Application Materials: Cover letter, Curriculum vitae or resume, All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

To apply, contact: Search Chair: Devin Berg Email: bergdev@uwstout.edu

Additional Information: Competitive salary commensurate with qualifications and experience. A six-month probationary period is required. Minimum starting salary of $18.00/hour, commensurate with qualifications and experience. The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term.

For Questions Regarding This Position Or Recruitment, Please Contact Search Chair: Devin Berg Email: bergdev@uwstout.edu

Key Job Responsibilities: Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures May provide operational guidance and training on day-to-day activities of student workers and program staff Serves as a primary point of contact for the department Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations