Department Assistant

About the role

The Department Assistant, Property Management will focus exclusively on supporting the Director of Property Management and assigned Stream Market within property management in various capacities including vendor contract review, coordination of meetings and events, and assisting with the transition of new properties and new Property Management employees.

Responsibilities

• Support annual audits of Property Managers for SOC1 compliance.
• Organize and coordinate specific property information to be tracked.
• Aid in onboarding of new properties to be managed by Stream.
• Aid in coordinating New Hire items.
• Aid in marketing materials for the Property Management team.
• Coordinate events and meetings as needed.
• Provide administrative support of Director as needed.
• Manage, maintain, organize, and be responsible for the vendor contract approval/execution process, ensuring that all contracts are completed accurately.
• Maintain the electronic filing system.
• Maintain current information on properties under management.
• Collect, log and track information on properties necessary to track total square footage managed, team allocations, electricity contracts, deadline trackers, etc.
• Cookordination of meetings, schedules appointments, maintain calendars, and assist with travel itineraries and conference room reservations (including coordination of lunch meetings and site visits with PM teams).
• Respond to general inquiries and provide information as needed, while maintaining confidentiality in all communication.
• Follow up with PM teams regarding pending items – Trackers: OPE, Budgets, Utilities, etc....
• Aid in recognition of work anniversaries and birthdays.
• Create and find content for newsletters and bulletins.
• Ensure the team organizational chart is updated.

Qualifications

• Bachelor’s Degree preferred.
• 3-5 years' work experience in similar field and/or job role. Including but not limited to prior administrative or office management experience.
• Strong verbal and written communication skills; prior experience communicating with employees and/or vendors in a professional, courteous environment.
• Proficiency in Microsoft Office, particularly Excel
• Organized, possess self-initiative, be goal oriented and proactive, and have excellent communication skills.
• Good organizational skills
• Attention to detail.
• Prior project management experience is preferred.
• Aid in scheduling and arranging appointments for Director of Property Management team.
• Establishing processes and procedures along with creating defined workflows for department efficiencies.
• Desire and ambition to learn and grow in Stream’s property management department.
• Attributes which align with Stream’s core values of Smart, Honest, Nice, and Passionate
• Skills- anticipating and proactively determining the needs of others and willingness to collaborate with others.

Additional Information

Once you have completed your application, you will receive an email from [email protected] with a link to the Culture Index survey, which will help us gain a better understanding of your strengths and motivational drives. Please search for the "Department Assistant" position in the Culture Index portal. We kindly request that you set aside 10 uninterrupted minutes within 48 hours of submitting your application.

#LI-Onsite, #LI-VS1

Benefits

Stream offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay.