Department Assistant, 32 hrs, Days

Major Responsibilities

Under the direction of the department management, coordinates a variety of administrative assignments. Ensures timely processing and documentation for various administrative programs. Maintains databases and spreadsheets to capture information for various assignments and reporting purposes. Reconciles data to ensure accuracy and completeness. Researches and resolves all data gaps. Provides administrative support for the department and for projects which may include arranging meetings and conferences, producing a variety of correspondence and reports, and related clerical support duties including, but limited to, receiving phone calls and messages, ordering, copying, filing, faxing, and opening, sorting and distributing department mail. May serve as subject matter expert for the department policies and procedures. Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates the timely repair of office equipment. Ensures basic set up and maintenance of office personal computers and associated equipment. Ensures timely service. May assist with orientation of new members of the department.

Position Qualifications

• Required: High school degree or equivalent
• Preferred: Associate’s degree
• Required: Minimum two (2) years of related department administration experience
• Strong written and verbal communication skills
• Demonstrated analytical, problem solving, and documentation skills
• Previous experience with database software
• Ability to use standard computer software packages and applications

Experience/Skills

• Required: Knowledge of medical terminology

Licenses, Certifications, Education

• Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Cost Center

Cost Center: 24050 - 4102

Hospital Name

Hospital Name: UMass Memorial Health

Department Name

Department Name: Urgent Care

Major Duties

The Department Assistant is responsible for a variety of clerical and administrative support services essential to the daily operations of the department. Participates in special projects and initiatives. Manages assigned projects. Maintains databases and reports. I. Major Responsibilities:

Qualifications

• License/Certification/Education: II. Position Qualifications:
• Required: High school degree or equivalent
• Preferred: Associate’s degree
• Required: Minimum two (2) years of related department administration experience
• Strong written and verbal communication skills
• Demonstrated analytical, problem solving, and documentation skills
• Previous experience with database software
• Ability to use standard computer software packages and applications
• Preferred: Knowledge of medical terminology

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.