Department Administrator, Internal Audit

Responsibilities

• Provide advanced support such as, developing solutions for efficient workflow and support for special projects and initiatives.
• Under minimal supervision, responsible for the administrative functions of the office. Perform a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Keep an accurate up-to-date calendar for Manager. Schedule travel and important daily meetings including independently determining priority for conflicting schedules.
• Cook up Department meeting arrangements including agendas, notes and follow-up.
• May be responsible for department orientation of new employees, including office set-up.
• Generate reports, handle multiple projects, and prepare and monitor expense reports.
• Prepare confidential employee paperwork such as, assist in the administration of HR programs for the department; ensure timelines, communications and documentation are coordinated and complete.
• Cook up department(s) budget input, review invoices and variance reports.
• May review, prioritize and independently respond, where appropriate, to Management's email. May compose memos, transcribe notes, and research and create presentations.

Knowledge, Skills and Abilities

• Strong software and computer skills to perform a variety of moderately complex assignments.
• Experience performing administrative support duties in support of others.
• Excellent ability to organize, and have strong attention to detail.
• Recognize and maintain confidential information.
• Ability to plan and coordinate major projects.
• Strong ability to manage time efficiently to undertake a variety of assignments.
• Thorough understanding of the Department’s/Site’s operations, organization & Company procedures.
• Excellent verbal and written communication and interpersonal skills to effectively communicate with internal and external stakeholders.
• May require a high level of tact and integrity due to the frequency of senior level internal and external contacts and regular exposure to confidential data.

Education, Experience and Certifications

• A high school diploma or GED certificate required.
• May require certifications and licensures needed to meet Energy industry, federal, state, or local regulations.
• Minimum 4 years of experience.

Physical Requirements

• Up to 10% travel primarily within New York State.
• Ability to sit at desk for long duration of time.

Hiring Manager

Salman Ali
Department: Internal Audit
Grade Level: GS04S3