Dental Human Resources and Administration Manager

About the Role

At Lifetime Dental Care, we believe that exceptional patient care begins with an exceptional team. We're looking for an energetic, organized, and people-focused Human Resources & Administrative Coordinator who is passionate about developing employees, building positive workplace culture, and creating systems that help our team succeed. This is an opportunity to become one of the leaders who helps shape our culture and supports a growing, multi-provider dental practice committed to excellence.

Responsibilities

Human Resources

• Recruit, interview, and onboard outstanding team members
• Coordinate new employee orientation and training
• Maintain employee personnel files and HR records
• Assist employees with benefits, payroll, PTO, and HR questions
• Coordinate annual performance evaluations
• Assist managers with coaching, employee development, and Performance Improvement Plans (PIPs)
• Support employee relations and conflict resolution
• Organize employee appreciation, recognition, and team-building events
• Coordinate continuing education, CPR renewals, and compliance training

Administrative Operations

• Coordinate payroll preparation and timekeeping
• Review employee schedules, attendance, and PTO requests
• Help maintain office policies, procedures, and employee handbook updates
• Organize meetings, training sessions, and leadership events
• Conduct team trainings
• Manage team KPIs
• Manage office supplies, administrative vendors, and office projects
• Prepare reports, dashboards, and HR metrics for leadership

Compliance

• Maintain OSHA, HIPAA, EEOC, ADA, FMLA, and employment compliance documentation, training and enforcement
• Track employee licenses, certifications, CPR, and required training
• Assist with workplace investigations and regulatory readiness
• Ensure confidential personnel records are accurate and complete

Culture & Leadership

• Foster a positive, professional, and supportive work environment
• Help improve employee engagement and morale
• Promote teamwork, accountability, and continuous improvement
• Support leadership with special projects and operational initiatives
• Help create an environment where employees feel valued, respected, and empowered to grow

Qualifications

• Human Resources experience required (healthcare or dental preferred)
• Supervisory or leadership experience preferred
• Payroll and benefits administration experience
• Strong organizational and project management skills
• Excellent verbal and written communication
• Working knowledge of employment laws and HR best practices
• Microsoft Office and Google Workspace proficiency
• HR certification (SHRM-CP, PHR, etc.) is a plus

Skills

• Positive and encouraging
• Exceptionally organized and detail-oriented
• Passionate about helping people succeed
• A strong communicator who enjoys building relationships
• Professional, trustworthy, and able to maintain confidentiality
• Comfortable managing multiple projects while meeting deadlines
• A proactive problem solver who enjoys improving systems
• Committed to creating an outstanding employee and patient experience

Benefits

• Competitive salary
• Medical, dental, and vision benefits
• 401(k) with company match
• Paid Time Off and paid holidays
• Continuing education and professional development
• Leadership development opportunities
• Employee Assistance Program
• Employee discounts
• Team appreciation events
• Career advancement opportunities
• A collaborative, supportive workplace where your ideas matter

Location: In Person – Woodbridge & Lorton, Stafford, Virginia